Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

-
4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Ron Ellsworth
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Jill Bruce
  • Councillor Ophelia Ravencroft
  • Councillor Jamie Korab
  • Councillor Ian Froude
Regrets:
  • Councillor Carl Ridgeley
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Karen Chafe, City Clerk
  • Kelly Maguire, Public Relations & Marketing Officer
  • Christine Carter, Legislative Assistant
Others:

  • Amer Afridi, Manager of Transportation Engineering

    Sean Janes, City Internal Auditor

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER

 

Mayor Breen called the meeting to order at 3:05 pm.

2.
PROCLAMATIONS/PRESENTATIONS

 

3.
APPROVAL OF THE AGENDA

 

3.1
Adoption of Agenda

 
  • SJMC-R-2023-05-15-203
    Moved ByCouncillor Ravencroft
    Seconded ByDeputy Mayor O'Leary

    That the Agenda be adopted as presented.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

4.
ADOPTION OF THE MINUTES

 

4.1
Minutes of May 8, 2023

This item has attachments. 
1.Post-Meeting Minutes - RCM_May08_2023 - English.pdf
  • SJMC-R-2023-05-15-204
    Moved ByCouncillor Bruce
    Seconded ByCouncillor Hickman

    That the minutes of May 8, 2023, be accepted as presented. 


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

5.
BUSINESS ARISING FROM THE MINUTES

 

6.
DEVELOPMENT APPLICATIONS

 

6.1
Revised Plans for the Approved Land Use Report – 6 Lambe’s Lane – DEV22000123

This item has attachments. 
1.Development Committee - Revisions to approved Land Use Report - 6 Lambe's Lane - DEV2200123.pdf
2.6 LAMBE'S LANE.pdf
3.Before and After.pdf

Clarification on the change made to access the development was sought. Staff advised that the revised plan from the use of a cul-de-sac to a street, will provide one-way access along Lambe’s Lane from Westerland Road to Elizabeth Avenue (through MUN’s Ingstad Building at 310 Elizabeth Avenue).

It was noted that this proposed change stems from discussion with the City and the revised cross section will provide access to the Canada Games site to the north. 

  • SJMC-R-2023-05-15-205
    Moved ByCouncillor Korab
    Seconded ByCouncillor Froude

    That Council approve the revised drawings which will be added as an addendum to the Land Use Report as approved on May 9, 2022, for 6 Lambe’s Lane.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

6.2
Rebuild of Non-Conforming Dwelling – 11 Summer Street – DEV2300051

This item has attachments. 
1.Development Committee - Rebuild of Non-Conforming Building – 11 Summer Street – DEV2300051.pdf
2.Aerial Map 11 Summer St.pdf
3.Location Plan 11 Summer St.pdf
  • SJMC-R-2023-05-15-206
    Moved ByCouncillor Korab
    Seconded ByCouncillor Ravencroft

    That Council approve the rebuild of the Non-Conforming Dwelling at 11 Summer Street with the following Existing Non-Conforming Zone requirements:
    - Building Line – 0.975 metres on the NW corner and 1.106 metres on the NE corner;
    - Rear Yard setback – 2.8 metres
    - West Side Yard – 0.523 metres on the NW corner and 0.575 metres on the SW corner;
    - East Side Yard – 0.554 metres on the NE corner and 0.4 metres on the SE corner.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

6.3
Notices Published – 22 Henry Larson Street - DEV2300018

This item has attachments. 
1.Notices Published - 22 Henry Larson Street.pdf
2.DEV2300018-22 HENRY LARSEN STREET.pdf
3.Redacted Submissions(1).pdf
  • SJMC-R-2023-05-15-207
    Moved ByCouncillor Korab
    Seconded ByCouncillor Bruce

    That Council approve the Discretionary Use application for a Home Occupation at 22 Henry Larsen Street for family home childcare.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

6.4
Notices Published – 54 Valleyview Road - DEV2300029

This item has attachments. 
1.Notices Published - 54 Valleyview Road.pdf
2.DEV2300029-54 VALLEYVIEW ROAD.pdf
3.Redacted Submissions.pdf
  • SJMC-R-2023-05-15-208
    Moved ByCouncillor Korab
    Seconded ByDeputy Mayor O'Leary

    That Council approve the Discretionary Use application for a Home Occupation at 54 Valleyview Road to allow a family home childcare.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

7.
RATIFICATION OF EPOLLS

 

8.
COMMITTEE REPORTS

 

8.1
Committee of the Whole Report - May 3, 2023

 

1.
Revised Alcohol and Drug Policy

This item has attachments. 
1.Revised Drug and Alcohol Policy.pdf
2.Drug and Alcohol Policy (May 2023).pdf
  • SJMC-R-2023-05-15-209
    Moved ByCouncillor Ellsworth
    Seconded ByCouncillor Hanlon

    That Council approve the revised Alcohol and Drug Policy.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

8.2
Audit & Accountability Standing Committee Report

This item has attachments. 
1.Post-Meeting Minutes - Audit and Accountability Standing Committee_Apr20_2023 - English.pdf

1.
Paratransit Audit

This item has attachments. 
1.Paratransit Audit Decision Note.pdf
2.Paratransit Audit Report.pdf
  • SJMC-R-2023-05-15-210
    Moved ByCouncillor Bruce
    Seconded ByCouncillor Ellsworth

    That Council approve the Paratransit Audit Report and the associated action plans put forth by management.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

2.
Request for Internal Audit Services

This item has attachments. 
1.Request for Internal Audit Services.pdf
2.Revised 2023 Audit Plan.pdf
  • SJMC-R-2023-05-15-211
    Moved ByCouncillor Bruce
    Seconded ByCouncillor Ellsworth

    That Council approve changes to the 2023 Audit Plan to replace the audit of Fire Protection with an audit of the Mechanical Division.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

9.
DEVELOPMENT PERMITS LIST (FOR INFORMATION ONLY) 

 

10.
BUILDING PERMITS LIST (FOR INFORMATION ONLY)

 

11.
REQUISITIONS, PAYROLLS AND ACCOUNTS

 

11.1
Weekly Payment Vouchers for the Week Ending May 10, 2023

This item has attachments. 
1.Council List Week Ending May 10, 2023.pdf
  • SJMC-R-2023-05-15-212
    Moved ByCouncillor Ravencroft
    Seconded ByCouncillor Bruce

    That the weekly payment vouchers for the week ending May 10, 2023, in the amount of  $11,556,754.23, be approved as presented.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

12.
TENDERS/RFPS

 

12.1
2023044 - Lease One Single Axle Dump Truck

This item has attachments. 
1.Lease of one Dump Truck.pdf
  • SJMC-R-2023-05-15-213
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Ellsworth

    That Council approve for award this open call to the highest scorer as determined by the City’s evaluation team, Western Star Trucks, for the amount of $275,310 (HST Included), as per the Public Procurement Act.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

12.2
RFP 2023056 Repairs to Kenmount Hill Water Reservoirs

This item has attachments. 
1.RFP 2023056 - Repairs to Kenmount Hill Water Reservoirs.pdf
  • SJMC-R-2023-05-15-214
    Moved ByCouncillor Hickman
    Seconded ByDeputy Mayor O'Leary

    That Council award this RFP to the sole proponent, Greatario Industrial Storage Systems Ltd., in the amount of $211,181.40 (HST Included) based on evaluation of the proposal by the City’s evaluation team as per the Public Procurement Act.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

13.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS

 

14.
OTHER BUSINESS

 

14.1
Traffic Calming Policy

This item has attachments. 
1.DN - Traffic Calming Policy 2023.pdf
2.Draft Traffic Calming Policy - For Council.pdf
3.DRAFT-Traffic Calming Procedures - For Council.pdf
  • SJMC-R-2023-05-15-215
    Moved ByCouncillor Burton
    Seconded ByCouncillor Froude

    That Council approve the revised Traffic Calming Policy to replace the existing policy.


    For (10)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, Councillor Ellsworth, Councillor Ravencroft, and Councillor Bruce


    MOTION CARRIED (10 to 0)

15.
ACTION ITEMS RAISED BY COUNCIL

 

16.
ADJOURNMENT

 

There being no further business, the meeting adjourned at 3:30 pm.

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