Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

-
4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
  • Councillor Shawn Skinner
Regrets:
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Maureen Harvey, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services
Others:

  • Thea Morash, Arts & Culture Development Coordinator

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2021-03-22/107
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Skinner

    That the Agenda be adopted as presented.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - March 16, 2021
This item has attachments. 

1.Post-Meeting Minutes - RCM_Mar16_2021 - English.pdf
  • SJMC-R-2021-03-22/108
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Collins

    That the minutes of March 16, 2021 be adopted as presented.  


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

6.
DEVELOPMENT APPLICATIONS
 

6.1
Notices Published - Discretionary Use of City Land for Outdoor Patios and Lounges (Parklets) in the Downtown and Churchill Square
This item has attachments. 

1.Notices Published - Discretionary Use of City Land for Outdoor Patios and Lounges.pdf
2.Binder1_Redacted.pdf
  • SJMC-R-2021-03-22/109
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Stapleton

    That Council approve the Discretionary Use application by the City of St. John’s for Outdoor Eating Areas and Lounges located within the Downtown and Churchill Square on city land subject to all applicable requirements. It is also recommended that all application and permit fees be waived for the development of parklets on City land and/or on private land.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.2
Home Occupation 22 Mark Nichols Place DEV2100019
This item has attachments. 

1.Notices Published 22 Mark Nichols Place.pdf
2.Redacted Submission_Redacted.pdf
  • SJMC-R-2021-03-22/110
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hickman

    That Council approve the application to operate a Home Occupation for Coffee Roasting at 22 Mark Nichols Place, subject to all applicable requirements.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

7.
COMMITTEE REPORTS
 

7.1
Committee of the Whole Report - March 10, 2021
This item has attachments. 

1.Post-Meeting Report - CoW_Mar10_2021 - English.pdf

1.
Capital Grant Allocations – Regular Meeting
This item has attachments. 

1.Capital Grant Allocations - regular meeting.pdf
2.Capital Council(1).pdf
  • SJMC-R-2021-03-22/111
    Moved ByCouncillor Korab
    Seconded ByCouncillor Hanlon

    That Council approve the 2021 Capital Grants as attached along with approval of  $100,000 for Compass Seniors Services (Connection for Seniors). This funding will support a new facility that will allow them to extend offerings of programs and services to more seniors in need.  Further discussions with this group have confirmed the requirements of the policy have been met and staff are now prepared to make this recommendation. 

     


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

2.
Grant Allocations 2021
This item has attachments. 

1.Grant Allocations 2021-regular meeting.pdf
2.COTW Arts Ind(1).pdf
3.COTW Arts Orgs(1).pdf
4.COTW Community2.pdf
5.COTW SEF(1).pdf
6.COTW Sport(1).pdf

Councillor Hickman abstained from the discussion and the vote having declared a conflict of interest.

At the March 29th Regular Meeting of Council, Councillor Froude noted his inadvertent error in declaring a conflict of interest in this matter.  He requested his vote be changed to reflect an abstention.  This resulted in the vote being 6-0 as opposed to 7-0.

  • SJMC-R-2021-03-22/112
    Moved ByCouncillor Korab
    Seconded ByCouncillor Froude

    That Council approve the 2021 Grant Allocations for Community, Sport, Special Events and Festivals, Artists and Artist Organizations as attached along with the inclusion of Goulds 50+ Daffodil Club in the amount of $1,000 pending receipt of final confirmation of official "not-for-profit" status as is required in the grant policy.


    For (7)Mayor Breen, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (7 to 0)

3.
22 Shaw Street, REZ2000013
This item has attachments. 

1.22 Shaw Street, REZ2000013.pdf
2.22 Shaw Street - Attachments.pdf
  • SJMC-R-2021-03-22/113
    Moved ByCouncillor Korab
    Seconded ByCouncillor Skinner

    That Council consider rezoning the property at 22 Shaw Street from the Residential – Special (RA) Zone to the Residential High Density (R3) Zone; and advertise the application for public review and comment.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

4.
350 Kenmount Road and 9 Kiwanis Street, MPA2000011
This item has attachments. 

1.350 Kenmount Road and 9 Kiwanis Street, MPA2000011(1).pdf
2.350 Kenmount Road - Attachment(1).pdf
  • SJMC-R-2021-03-22/114
    Moved ByCouncillor Froude
    Seconded ByCouncillor Hickman

    That Council consider rezoning a portion of the property at 350 Kenmount Road / 9 Kiwanis Street from the Open Space (O) Zone to the Commercial Kenmount (CK) Zone; and following confirmation from the Minister of Environment, Climate Change and Municipalities to consider a Regional Plan amendment, advertise the application for public review and comment.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

5.
St. John’s Collision Report (2012)
This item has attachments. 

1.St. John's Collision Report (2012 − 2019).pdf
2.St. John’s Collision Report (2012 − 2019).pdf
  • SJMC-R-2021-03-22/115
    Moved ByCouncillor Froude
    Seconded ByCouncillor Skinner

    That Council:
    - adopt the seven recommendations of the St. John’s Collision Report (2012 − 2019)
    - direct staff to procure the services of a professional engineering firm to complete detailed evaluations and design drawings for top locations identified in the report (at such time as budget is allocated)
    - direct staff to update the collision report on an annual basis, generally delivering the report by Q4 for the preceding year’s data (for example, the 2016-2020 report would be delivered by Q4 2021)


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

8.
DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 
 

8.1
Development Permits List March 11 - 17, 2021
This item has attachments. 

1.1 WEEKLY PERMITS LIST.pdf

Council considered the Development Permits list for information.

9.
BUILDING PERMITS LIST (FOR INFORMATION ONLY)
 

9.1
Building Permit List for week of March 17, 2021
This item has attachments. 

1.Permit List March 22 2021.pdf

Council considered the Building Permits list for information.

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for Week Ending March 17, 2021
This item has attachments. 

1.Council List Week Ending March 17, 2021.pdf
  • SJMC-R-2021-03-22/116
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Hickman

    That the weekly payment vouchers for the week ending March 17, 2021 be approved as presented in the amount of $4,538,965.98.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.
TENDERS/RFPS
 

11.1
2021035 - Water Street Infrastructure Improvements - Phase 4 (Clift's-Baird's Cove to Job's Cove)
This item has attachments. 

1.2021035 - Water Street Infrastructure Improvements - Phase 4 (Clift's-Baird's Cove to Job's Cove).pdf
  • SJMC-R-2021-03-22/117
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Hanlon

    That Council award this limited call that resulted from Prequalification RFSQ2020180 - Water Street Infrastructure Improvements - Phase IV to Dexter Construction Company Limited, for $3,793,486.60 (HST Included), as per the Public Procurement Act.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.2
2021004 – Food Service Provider for Adult & Seniors Program
This item has attachments. 

1.2021004 Food Service Provider for Adult and Seniors Programs.pdf
2.2021004 - Award Analysis - SK.pdf
  • SJMC-R-2021-03-22/118
    Moved ByCouncillor Korab
    Seconded ByCouncillor Stapleton

    That Council award open call 2021004 – Food Service Provider for Adult and Seniors Program to the lowest bidder meeting specification, The Hub, as per the Public Procurement Act, for $16,330.00 for the first year and $40,825.00 for each subsequent year, for a total of $179,630, HST included.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.3
2021012 – Supply and Delivery of Sweeper Parts
This item has attachments. 

1.2021012- Supply and Delivery of Sweeper Parts.pdf
2.Council Spreadsheet1.pdf
  • SJMC-R-2021-03-22/119
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Skinner

    That Council award open call 2021012 – Supply and Delivery of Sweeper Parts, to the lowest bidders meeting the specifications per each of the four sections, as attached, as per the Public Procurement Act. There is a price escalation allowance which is up to a maximum of the appropriate CPI index for years 3 and beyond.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

13.
OTHER BUSINESS
 

13.1
28 Eric Street, Adoption REZ1900015
This item has attachments. 

1.28 Eric Street, Adoption REZ1900015.pdf
2.28 Eric Street - Adoption Attachments.pdf
3.Public Meeting Minutes - 28 Eric Street - March 3, 2021.pdf
4.Submissions combined_Redacted as of March 18, 2021_Redacted.pdf

Councillor Skinner requested a deferral of this matter to allow him to gather additional information to assist in his decision-making.

  • SJMC-R-2021-03-22/120
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Korab

    That the proposed rezoning of 28 Eric Street be deferred pending the gathering of additional information.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

14.
ACTION ITEMS RAISED BY COUNCIL
 

14.1
Councillor Hanlon
 

Councillor Hanlon questioned whether the City can accommodate the creation of backyard suites similar to that which is permitted in Halifax. The matter was referred to staff for consideration at a future meeting of Committee of the Whole.

15.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 4:12 pm.

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