Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Monday, March 02, 2020 at 4:30 P.m. - 6:30 P.m.

4th Floor City Hall

Present:

• Mayor Danny Breen
• Deputy Mayor Sheilagh O'Leary
• Councillor Dave Lane
• Councillor Sandy Hickman
• Councillor Debbie Hanlon
• Councillor Deanne Stapleton
• Councillor Hope Jamieson
• Councillor Jamie Korab
• Councillor Ian Froude
• Councillor Wally Collins

Regrets:

• Councillor Maggie Burton

Staff:

• Kevin Breen, City Manager
• Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
• Lynnann Winsor, Deputy City Manager of Public Works
• Elaine Henley, City Clerk
• Ken O'Brien, Chief Municipal Planner
• Maureen Harvey, Legislative Assistant

Others:

• Linda Bishop, Senior Legal Counsel

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

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1.

CALL TO ORDER

2.

PROCLAMATIONS/PRESENTATIONS

2.1

National Lymphedema Awareness Month

2.2

Dietitians of Canada Nutrition Month

3.

APPROVAL OF THE AGENDA

3.1

Adoption of Agenda

• SJMC-R-2020-03-02/103
  Moved By Councillor Jamieson
  Seconded By Councillor Collins

  That the Agenda be adopted as presented.

  MOTION CARRIED (10 to 0)

4.

ADOPTION OF THE MINUTES

4.1

Adoption of Minutes - February 24, 2020

• SJMC-R-2020-03-02/104
  Moved By Councillor Hanlon
  Seconded By Councillor Stapleton

  That the minutes of the Regular Meeting held February 24, 2020 be adopted as presented.

  MOTION CARRIED (10 to 0)

5.

BUSINESS ARISING FROM THE MINUTES

5.1

75 Airport Heights Drive MPA1800006

Listed under Notices Published Report

• SJMC-R-2020-03-02/105
  Moved By Councillor Stapleton
  Seconded By Councillor Hanlon

  That Council approve the attached resolutions for St. John’s Municipal Plan Amendment Number 153, 2020 and St. John’s Development Regulations Amendment Number 700, 2020, as amended.

  THAT Council approve the Discretionary Use of 75 Airport Heights Drive [Parcel ID#46595 & 145223] as an Eating Establishment in the Commercial Neighbourhood (CN) Zone. 

  THAT Council approve parking relief for 7 spaces for the proposed use of 75 Airport Heights Drive, as per Section 9.1.2(1) of the Development Regulations.

  MOTION CARRIED (10 to 0)
• SJMC-R-2020-03-02/106
  Moved By Councillor Stapleton
  Seconded By Councillor Hanlon

  THAT Council reject the Discretionary Use of 75 Airport Heights Drive [Parcel ID#46595 & 145223] as a Lounge in the Commercial Neighbourhood (CN) Zone.

  MOTION LOST (3 to 7)
• SJMC-R-2020-03-02/107
  Moved By Councillor Jamieson
  Seconded By Councillor Lane

  THAT Council approve the Discretionary Use of 75 Airport Heights Drive [Parcel ID#46595 & 145223] as a Lounge in the Commercial Neighbourhood (CN) Zone.

  MOTION CARRIED (7 to 3)

6.

NOTICES PUBLISHED

6.1

217 Brookfield Road - Rural Residential Infill/Rural (RRI/R) Zone - Ward 5

Application
A change of Non-Conforming Use application has been submitted by Executive Taxi Services Ltd. requesting to operate a Commercial Garage at 217 Brookfield Road.

Description
The proposed business will operate Monday - Saturday 7 a.m.- 7 p.m. and will employee two employees.

• SJMC-R-2020-03-02/108
  Moved By Councillor Collins
  Seconded By Councillor Hanlon

  That Council approve the application submitted by Executive Taxi Services Ltd. requesting to operate a Commercial Garage at 217 Brookfield Road subject to all applicable City requirements. Approval is subject to repair of asphalt lot to by-law safety standards. In addition, erection of 2m high screen fence along west boundary abutting 223 Brookfield Road.

  MOTION CARRIED (10 to 0)

7.

COMMITTEE REPORTS

7.1

Committee of the Whole Report - February 26, 2020 (Partial Report)

1.

2020 Community Capital Grants 

• SJMC-R-2020-03-02/109
  Moved By Councillor Korab
  Seconded By Councillor Jamieson

  That Council approve the 2020 Community Capital Grants Program in the amount of $297,100 as attached and waive permit/development fees in the amount of $14,059.75.

  MOTION CARRIED (10 to 0)

2.

2020 Community Grants 

Councillor Hickman vacated the chambers due to a declared conflict of interest.

• SJMC-R-2020-03-02/110
  Moved By Councillor Korab
  Seconded By Councillor Hanlon

  Council approve the 2020 Grant Allocations for Community, Sport, Special Events and Festivals, Artists and Artist Organizations as attached and in the following amounts:

  Community Groups               $723,100

  Sports Groups                        $177,500

  Artists & Art Organizations      $267,500

  Special Events and Festivals     $93,250

  Total                                       $1,261,800

  MOTION CARRIED (9 to 0)

8.

DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 

9.

BUILDING PERMITS LIST

9.1

Building Permits List for the week ending February 26, 2020

• SJMC-R-2020-03-02/111
  Moved By Councillor Lane
  Seconded By Councillor Jamieson

  That Council approve the Building Permits List for the week ending February 26, 2020.

  MOTION CARRIED (10 to 0)

10.

REQUISITIONS, PAYROLLS AND ACCOUNTS

10.1

Weekly Payment Vouchers for week ending February 26, 2020

• SJMC-R-2020-03-02/112
  Moved By Councillor Jamieson
  Seconded By Councillor Stapleton

  That Council approve the weekly payment vouchers for the week ending February 26, 2020 in the amount of $3,906,801.35.

  MOTION CARRIED (10 to 0)

11.

TENDERS/RFPS

11.1

Bid Approval Note - Street Widening/Snow Blowback Operation - Southlands "A" 

Approved via E-poll

• SJMC-R-2020-03-02/113
  Moved By Councillor Froude
  Seconded By Councillor Collins

  That Council ratify the e-poll for Bid Approval Note for Street Widening/Snow Blowback Operations - Southlands "A" and award the contract to Fairview Investments in the amount of $120,000 (HST not included) as per the Public Procurement Act.

  MOTION CARRIED (10 to 0)

11.2

Bid Approval Note - Street Widening/Snow Blowback Operation - Southlands "B" 

Approved via E-poll

• SJMC-R-2020-03-02/114
  Moved By Councillor Froude
  Seconded By Councillor Collins

  That Council ratify the e-poll for Bid Approval Note for Street Widening/Snow Blowback Operations - Southlands "B" and award the contract to Weir's Construction in the amount of $96,888.86 (HST not included) as per the Public Procurement Act.

  MOTION CARRIED (10 to 0)

11.3

Bid Approval Note 2019268 - Supply and Delivery of One (1) Tandem Split Body Recycling Truck

• SJMC-R-2020-03-02/115
  Moved By Councillor Froude
  Seconded By Councillor Jamieson

  That Council approve Bid Approval Note 2019268 for the Supply and Delivery of One (1) Tandem Split Body Recycling Truck to the only bidder meeting specifications, Saunders Equipment in the amount of $392,000 plus HST.  The City reserves the right to order an additional 1 unit within 6 months of the award, at the same tendered price.

  MOTION CARRIED (10 to 0)

11.4

Bid Approval Note 2019271 - Light Duty Vehicles

• SJMC-R-2020-03-02/116
  Moved By Councillor Froude
  Seconded By Councillor Lane

  That Council approve Bid Approval Note 2019271 for the purchase of light duty vehicles in accordance with the attached table.  These vendors are the lowest qualified bidders meeting specifications as per the Public Procurement Act.

  MOTION CARRIED (10 to 0)

11.5

Bid Approval Note 2020003 - Heavy Equipment Rental - Robin Hood Bay

• SJMC-R-2020-03-02/117
  Moved By Councillor Froude
  Seconded By Councillor Hickman

  That Council award Bid Approval Note 2020003 by way of a standing offer agreement to all compliant vendors as attached.  This agreement is for the rental of construction equipment for use at Robin Hood Bay.  This standing offer is not a guarantee of work but a pricing guide pending availability of each vehicle.  Right of first refusal is given to the vendor with the lowest price.  Subsequent vendors are contacted in order of ranking until the request can be fulfilled.

  MOTION CARRIED (10 to 0)

11.6

Bid Approval Note 2020005 - Supply and Delivery of Oils & Lubricants

• SJMC-R-2020-03-02/118
  Moved By Councillor Froude
  Seconded By Councillor Lane

  That the open call for Bid Approval Note 2020005 for the Supply and Delivery of Oils & Lubricants be awarded in accordance with the underlined bidders in the attached list.  This open call contains two sections; the first awarded in total, the second awarded by item. This award is in compliance with the Public Procurement Act.  

  MOTION CARRIED (10 to 0)

11.7

Bid Approval Note - Street Widening/Snow Blowback Operations - Kenmount Terrace

• SJMC-R-2020-03-02/119
  Moved By Councillor Froude
  Seconded By Councillor Hanlon

  That Council award bid approval note for street widening/snow blowback operations - Kenmount Terrace to Weir's Construction Ltd in the amount of $199,225.59, the lowest bidder, as per the Public Procurement Act.

  MOTION CARRIED (10 to 0)

12.

NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS

13.

OTHER BUSINESS

14.

ADJOURNMENT

There being no further business, the meeting adjourned at 5:28 pm