Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

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4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
  • Councillor Shawn Skinner
Regrets:
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
Staff:
  • Kevin Breen, City Manager
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Maureen Harvey, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services
Others:

  • Brian Head, Manager of Parks & Open Space

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

2.1
Global Meetings Industry Day April 8, 2021
This item has attachments. 

1.Global Meetings Industry Day - April 8, 2021.pdf

Mayor Breen declared Global Meetings Industry Day on April 8, 2021.

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2021-03-29/121
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hanlon

    That the Agenda be adopted as presented.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - March 22, 2021
This item has attachments. 

1.Post-Meeting Minutes - RCM_Mar22_2021 - English.pdf
  • SJMC-R-2021-03-29/122
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That the minutes of March 22, 2021 be adopted noting that Councillor Froude had inadvertently voted on the community grants not being in aware that he was in a conflict of interest position.  His vote will be adjusted to reflect his abstention.  It has no impact as the original motion was carried 7-0.  

     


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

6.
DEVELOPMENT APPLICATIONS
 

6.1
Establishing Building Line Setback 67 Bay Bulls Road DEV2100030
This item has attachments. 

1.Development Committee- Establish building line at 67 Bay Bulls Road - DEV2100030.pdf
2.Map.pdf
  • SJMC-R-2021-03-29/123
    Moved ByCouncillor Collins
    Seconded ByCouncillor Skinner

    That Council approve the 10.04 metre Building Line setback at 67 Bay Bulls Road to accommodate the construction of a Single Detached Dwelling.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.2
Discretionary Use for Eating Establishment 11 Barrows Road DEV2100015
This item has attachments. 

1.Notices Published - 11 Barrows Road.pdf
2.Site Plan.pdf
3.Submissions Redacted - Barrows Road.pdf
  • SJMC-R-2021-03-29/124
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Korab

    That Council approve the application for a temporary Eating Establishment with outdoor seating at 11 Barrows Road until November 2022, subject to all applicable requirements.


    For (6)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Korab, Councillor Froude, and Councillor Collins
    Against (2)Councillor Stapleton, and Councillor Skinner


    MOTION CARRIED (6 to 2)

6.3
Home Occupation 221 Hamilton Avenue DEV2000199
This item has attachments. 

1.Notices Published - 221 Hamilton Avenue.pdf
2.Submission Redacted - 221 Hamilton Avenue.pdf
  • SJMC-R-2021-03-29/125
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Hanlon

    That Council approve the application for a Home Occupation for Indoor Hydroponic Vegetable Production at 221 Hamilton Avenue, subject to all applicable requirements.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.4
Home Occupation 273 Thorburn Road DEV2100021
This item has attachments. 

1.Notices Published - 273 Thorburn Road.pdf
  • SJMC-R-2021-03-29/126
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council approve the Home Occupation application for creating specialty teas at 273 Thorburn Road, subject to all applicable requirements.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.5
Home Occupation 29 Collier’s Lane DEV2100023
This item has attachments. 

1.Notices Published - 29 Collier's Lane.pdf
2.Submissions Redacted Colliers Lane_Redacted.pdf
  • SJMC-R-2021-03-29/127
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Stapleton

    That Council approve the application to operate a Bakery as a Home Occupation at 29 Collier’s Lane, subject to all applicable requirements.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.6
Outdoor Eating Area 48 Kenmount Road DEV2100022
This item has attachments. 

1.Notices Published - 48 Kenmount Road.pdf
2.Submission Redacted - 48 Kenmount Road.pdf
  • SJMC-R-2021-03-29/128
    Moved ByCouncillor Froude
    Seconded ByCouncillor Korab

    That Council approve the application submitted by Five Guys Burger and Fries for an Outdoor Eating Area at 48 Kenmount Road, Avalon Mall, subject to all applicable requirements.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.7
Home Occupation 72 Golf Avenue DEV2100020
This item has attachments. 

1.Notices Published - 72 Golf Avenue.pdf
2.Submission Redacted - 72 Golf Avenue.pdf
  • SJMC-R-2021-03-29/129
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Hanlon

    That Council approve the application to operate a Speech-Language Pathology practice as a Home Occupation at 72 Golf Avenue, subject to staff consulting with the applicant to consider an adjustment to the requested times between appointments.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

7.
COMMITTEE REPORTS
 

7.1
Committee of the Whole Report - March 24, 2021
This item has attachments. 

1.Post-Meeting Report - Part 1 - CoW_Mar24_2021 - English.pdf
2.Submission Redacted - 72 Golf Avenue(1).pdf

1.
Downtown Pedestrian Mall Road Closure 2021
This item has attachments. 

1.Downtown Pedestrian Mall Road Closure 2021.pdf
2.2021 DPM COTW.pdf
  • SJMC-R-2021-03-29/130
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Skinner

    That Council approve the following from July 2 to September 6:
    1. Close Water Street from Adelaide Street to Prescott Street.
    2. Due to the reasons outlined in the presentation at the March 24 Committee of the Whole, that sections 2, 4, and 5 of Duckworth Street are not included in the road closure.
    3. As sections 1 and 3 have no identified barriers preventing a road closure, that Council include both of these sections in the 2021 Downtown Pedestrian Mall.  


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

8.
DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 
 

9.
BUILDING PERMITS LIST (FOR INFORMATION ONLY)
 

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for the Week Ending March 24, 2021
This item has attachments. 

1.Council List Week Ending March 24, 2021.pdf
  • SJMC-R-2021-03-29/131
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Stapleton

    That Council approve the weekly payment vouchers for the week ending March 24, 2021 in the amount of $10,011,180.04


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.
TENDERS/RFPS
 

11.1
2021021 – Bunker Gear
This item has attachments. 

1.2021021 - Bunker Gear.pdf
  • SJMC-R-2021-03-29/132
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council award 2021021 – Bunker Gear to the lowest bidder meeting specification, K&D Pratt Group Inc., as per the Public Procurement Act, for $91,252.50, HST included, per year.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.2
2021028 – One (1) Single Axle Sander
This item has attachments. 

1.2021028 - Single Axle Sander.pdf
  • SJMC-R-2021-03-29/133
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Skinner

    That Council award open call 2021028 – Single Axle Sander to the lowest bidder meeting specification, Harvey & Company Ltd, as per the Public Procurement Act, for $283,345.58, HST included.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.3
2021029 – Four (4) Tandem Sanders
This item has attachments. 

1.2021029 - Tandem Sander.pdf
  • SJMC-R-2021-03-29/134
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Froude

    That Council award open call 2021029 - Tandem Sanders to the lowest bidder meeting specification, Harvey & Company Ltd, as per the Public Procurement Act, for $1,262,384.44, HST included.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.4
2021038 - Three (3) Garbage Trucks
This item has attachments. 

1.2021038 - Three (3) Garbage Trucks.pdf
  • SJMC-R-2021-03-29/135
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That Council award open call 2021038 – Three (3) Garbage Trucks to the lowest bidder meeting specification, Shu-Pak Equipment Inc, as per the Public Procurement Act, for $1,200,600.00, HST included.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.5
2021041 – One (1) Recycling Truck
This item has attachments. 

1.2021041 - Recycling Truck.pdf
  • SJMC-R-2021-03-29/136
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That Council award open call 2021041 – One (1) Recycling Truck to the lowest bidder meeting specification, Shu-Pak Equipment Inc, as per the Public Procurement Act, for $414,000.00 HST included.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.6
2021026 Supply and Delivery of Bulk Fuels
This item has attachments. 

1.2021026 Supply and Delivery of Bulk Fuels.pdf
2.2021026 - Bid Summary.pdf
  • SJMC-R-2021-03-29/137
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Korab

    That Council award this open call to the lowest bidders meeting specifications, Harvey’s Oil Limited (Section1 - Furnace Fuel), Western Petroleum Newfoundland Limited (Section 2 – Regular Unleaded Gasoline), and North Atlantic (Section 3 - Ultra Low Sulfur Diesel) with an estimated total contract value of $3,920,229.90 per year (HST not included) as per the Public Procurement Act.


    For (8)Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

Councillor Froude gave notice that at a future Regular Meeting of Council, move a motion to have City Council direct staff to undertake a comprehensive public engagement process regarding the potential future use of the Rennie’s River Trail and the Virginia River Trail as a shared-use path; and the consideration of alternative routes that achieve the north-south connectivity required for an effective network.

13.
OTHER BUSINESS
 

14.
ACTION ITEMS RAISED BY COUNCIL
 

14.1
Update on Panhandling in the Downtown
 

Staff was requested to provide Committee of the Whole with an update on efforts to reduce panhandling in the downtown core. 

15.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 4:06 pm

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