Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

-
4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Councillor Maggie Burton
  • Councillor Sandy Hickman
  • Councillor Deanne Stapleton
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
  • Councillor Shawn Skinner
Regrets:
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Debbie Hanlon
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Kelly Maguire, Public Relations & Marketing Officer
  • Jennifer Squires, Legislative Assistant

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2021-05-10/210
    Moved ByCouncillor Korab
    Seconded ByCouncillor Skinner

    That the Agenda be adopted as presented.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - May 3, 2021
This item has attachments. 

1.Post-Meeting Minutes - RCM_May03_2021 - English.pdf
  • SJMC-R-2021-05-10/211
    Moved ByCouncillor Collins
    Seconded ByCouncillor Burton

    That the Minutes be adopted as presented.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

6.
DEVELOPMENT APPLICATIONS
 

6.1
Notices Published – 10 King’s Road – DEV2100044
This item has attachments. 

1.Notices Published - 10 King's Road.pdf
2.Redacted Submissions - 10 King's Road.pdf
  • SJMC-R-2021-05-10/212
    Moved ByCouncillor Burton
    Seconded ByCouncillor Skinner

    That Council approve the application for an Outdoor Eating and Lounge Area at 10 King’s Road. The use of outdoor speakers will not be permitted.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.2
Notices Published – 284 Duckworth Street – DEV2100050
This item has attachments. 

1.Notices Published - 284 Duckworth Street.pdf
2.Redacted Submissions - 284 Duckworth Street.pdf
  • SJMC-R-2021-05-10/213
    Moved ByCouncillor Burton
    Seconded ByCouncillor Skinner

    That Council approve the application for an Outdoor Eating Area and Lounge at 284 Duckworth Street. The use of outdoor speakers will not be permitted.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.3
Notices Published – 502 Topsail Road – DEV2100046
This item has attachments. 

1.Notices Published - 502 Topsail Road.pdf
2.Redacted Submissions - 502 Topsail Road_Redacted.pdf
  • SJMC-R-2021-05-10/214
    Moved ByCouncillor Burton
    Seconded ByCouncillor Korab

    That Council approve the application for a Lounge at 502 Topsail Road.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

6.4
Request to Establish the Building Line Setback for Building Extension - 395 East White Hills Road - DEV2100049
This item has attachments. 

1.Development Committee - Establish Building Line at 395 East White Hills Road - DEV2100049.pdf
2.Location Map - 395 East White Hills Road.pdf
3.PLAN - 395 East White Hills Road.pdf

Councillor Froude requested staff investigate to determine if the property was encroaching on the adjacent open space.

  • SJMC-R-2021-05-10/215
    Moved ByCouncillor Burton
    Seconded ByCouncillor Skinner

    That Council establish the Building Line at 18.83 metres to accommodate the building extension at 395 East White Hills Road.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

7.
COMMITTEE REPORTS
 

8.
DEVELOPMENT PERMITS LIST (FOR INFORMATION ONLY) 
 

8.1
Development Permits List April 29 to May 5, 2021
This item has attachments. 

1.1 WEEKLY PERMITS LIST.pdf

Council considered the Development Permits List for information.

9.
BUILDING PERMITS LIST (FOR INFORMATION ONLY)
 

9.1
Building Permits List for the week of May 5, 2021
This item has attachments. 

1.Permit List May 10, 2021.pdf

Council considered the Building Permits List for information.

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for the Week Ending May 5, 2021
This item has attachments. 

1.Council List Week Ending May 5, 2021.pdf
  • SJMC-R-2021-05-10/216
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Collins

    That the weekly payment vouchers for the week ending May 5, 2021 be approved in the amount of $ 3,252,175.72.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.
TENDERS/RFPS
 

11.1
2021039 – Glass Cleaning for Various City Buildings
This item has attachments. 

1.2021039 Glass Cleaning for Various City Buildings.pdf
2.2021039 - Budget Numbers.pdf
  • SJMC-R-2021-05-10/217
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Skinner

    That Council award this open call to the next lowest bidder that meets specifications, SqueeKleen for $83,738.40 per year (HST Incl.) as per the Public Procurement Act. This contract was previously awarded (see SJMC-R-2021-04-19/180) to 2298679 Ontario Inc. however the company has withdrawn their bid.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.2
2021058 - Supply of Rock Cover Material - Robin Hood Bay Waste Management Facility
This item has attachments. 

1.2021058 - Supply of Rock Cover Material - Robin Hood Bay Waste Management Facility.pdf
  • SJMC-R-2021-05-10/218
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That Council award this open call to the lowest bidder meeting specifications, Clarke's Trucking and Excavating Limited, for $496,742.50 per year (HST Incl.) as per the Public Procurement Act.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

11.3
RFP - 2021063 - Electrical Consulting Services for Water and Sewer System Upgrades
This item has attachments. 

1.RFP - 2021063 Electrical Consulting Services for Water and Sewer System Upgrades.pdf
  • SJMC-R-2021-05-10/219
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Froude

    THAT Council award to Dormody Engineering Incorporated based on the evaluation of the proposals by the City’s evaluation team as per the Public Procurement Act.    


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

12.1
Notice of Motion - Amendment to Sanitation Regulations By-Law
This item has attachments. 

1.Notice of Motion - Sanitation Regs - Sect 14(b) only.pdf
2.Sanitation Regs Amd No 1-2021 By-Law.pdf

Notion of Motion to Amendment Section 14(b) of the Sanitation Regulations By-Law

Councillor Hickman provided the following Notice of Motion to amend section 14(b) of the Sanitation Regulations By-Law so as to reduce the dimensions of fibre products that may be securely tied into a bundle for waste collection.

12.2
Petition - Frampton Avenue
This item has attachments. 

1.Petition - Framton Avenue May 10, 2021.pdf

Councillor Hickman tabled a petition signed by residents of Frampton Avenue. The residents are requesting that the City re-think the proposed installation of a sidewalk on the west side of Frampton Avenue from civic number 3 to civic number 21. 

13.
OTHER BUSINESS
 

13.1
Ratification of E-poll - Lease of City Land for Construction Hoarding - KMK Churchill Square
This item has attachments. 

1.DN - Lease KMK Churchill Square v2.pdf
2.Churchill Sqaure - Site Hoarding Plan (Phase 2) - April 22, 2021.pdf
3.Churchill Sqaure - Site Hoarding Plan (Phase 3) - April 22, 2021.pdf
4.E-Poll Results - Lease of City Land for Construction Hoading - KMK Churchill Square.pdf

Councillor Froude requested the motion be amended to waive any considered fees associated with the lease.

  • SJMC-R-2021-05-10/220
    Moved ByCouncillor Froude
    Seconded ByCouncillor Skinner

    That Council approve the temporary lease of portions of Churchill Park parking lot as identified on the phasing plans, attached hereto with any associated fees to be waived.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

13.2
Avalon Mountain Biking Association – Proposed Pump Track at Quidi Vidi Park
This item has attachments. 

1.Avalon Mountain Bike Association - Pump Track - Quidi Vidi Park.pdf
2.Pump Track Project Proposal for the City of St. John's.pdf
  • SJMC-R-2021-05-10/221
    Moved ByCouncillor Froude
    Seconded ByCouncillor Korab

    That Council approve $60,000 in funding from the Parks and Open Space Reserve Fund to contribute to the construction of the proposed AMBA pump track facility at Quidi Vidi Park. The City will administer the project.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

13.3
Demolition of Building – 98 Mundy Pond Road
This item has attachments. 

1.98 Mundy Pond Road - Demolition of Building.pdf

Councillor Korab asked Staff to describe the process for a demolition order and provide a timeline as to when the demolition would possibly take place. The Deputy City Manager of Planning, Engineering and Regulatory Services explained that the City would issue the demolition order and it would be the responsibility of the homeowner to acknowledge the order and demolish the building. If the homeowner fails to take action the City would then demolish the building. Staff expects that the demolition would take place this Summer. 

  • SJMC-R-2021-05-10/222
    Moved ByCouncillor Korab
    Seconded ByCouncillor Hickman

    That Council consider the dwelling to be a nuisance under Section 375 of the City of St. John’s Act and issue a demolition order.


    For (8)Mayor Breen, Councillor Burton, Councillor Hickman, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner


    MOTION CARRIED (8 to 0)

14.
ACTION ITEMS RAISED BY COUNCIL
 

15.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 3:28 p.m.

No Item Selected