Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

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4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Dave Lane
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
  • Councillor Shawn Skinner
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Shanna Fitzgerald, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2020-11-30/616
    Moved ByCouncillor Froude
    Seconded ByCouncillor Korab

    That the agenda be adopted as presented.



    MOTION CARRIED (11 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - November 23, 2020
This item has attachments. 

1.Post-Meeting Minutes - RCM_Nov23_2020 - English(1).pdf
  • SJMC-R-2020-11-30/617
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Stapleton

    That the minutes of the Regular meeting held on November 23, 2020 be adopted as presented.



    MOTION CARRIED (11 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

5.1
Quarry Permit Approval for 4329 Trans Canada Highway
This item has attachments. 

1.Notice of Motion - Recision of Approval of Quarry Permit for CW Parsons Limited - 4329 TCH.pdf
2.4329 TCH DEV2000034 April 2020.pdf
3.DEV2000167-4329 TRANS CANADA HIGHWAY November 2020.pdf

At the Regular Meeting of November 23, 2020 there was a Notice of Motion to rescind the April 27, 2020, decision of Council to approve a quarry permit for 4329 Trans Canada Highway.

  • SJMC-R-2020-11-30/618
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hickman

    That Council rescind its decision made at the Regular Meeting of April 27, 2020 (SJMC-R-2020-04-27/204) to approve the Discretionary Use Application of C. W. Parsons Limited to use a parcel of land at 4329 Trans Canada Highway as a quarry as the description of the parcel of land to be used has changed.



    MOTION CARRIED (11 to 0)

6.
NOTICES PUBLISHED
 

6.1
45 New Cove Road - Residential Low Density (R1) Zone - Ward 4
This item has attachments. 

1.45 New Cove Road.pdf
2.45 New Cove Road - 2 submisssions_REDACTED.pdf

A change of Non-Conforming Use application has been submitted for 45 New Cove Road requesting a change from the existing Office Use to a Dwelling unit.

The proposed Dwelling unit will have a floor area of approximately 69.7m2. There are currently 2 Dwelling units in the Building. Parking is provided on-site.

2 submissions received

  • SJMC-R-2020-11-30/619
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That Council approve the change of Non-Conforming Use application for 45 New Cove Road, requesting a change from the existing Office Use to a Dwelling unit, subject to meeting all applicable requirements.



    MOTION CARRIED (11 to 0)

7.
COMMITTEE REPORTS
 

7.1
Development Committee Report
 

1.
Request to Approve 3 Storey Single Detached Dwelling - 1 Ozark Place - INT2000097
This item has attachments. 

1.Development Committee - Request for 3 Storey Dwelling at 1 Ozark Place.pdf
2.1 OZARK PLACE.pdf
3.1 Ozark Place - 1 submission_REDACTED.pdf
  • SJMC-R-2020-11-30/620
    Moved ByCouncillor Burton
    Seconded ByCouncillor Collins

    That Council approve the proposed 3 storey Single Detached Dwelling located at 1 Ozark Place.



    MOTION CARRIED (10 to 1)

8.
DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 
 

8.1
Development Permits List for the Period November 19 - 25, 2020
This item has attachments. 

1.1 WEEKLY PERMITS LIST.pdf

Council considered the above noted Development Permits List for information.

9.
BUILDING PERMITS LIST (FOR INFORMATION ONLY)
 

9.1
Building Permits List for the Period November 19 - 25, 2020
This item has attachments. 

1.Permit List November 30, 2020.pdf

Council considered the above noted Building Permits List for information.

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for the Week Ending November 25, 2020
This item has attachments. 

1.Council List Week Ending November 25, 2020.pdf
  • SJMC-R-2020-11-30/621
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hanlon

    That Council approve the Weekly Payment Vouchers for the week ending November 25, 2020 in the amount of $5,299,370.37.



    MOTION CARRIED (10 to 0)

11.
TENDERS/RFPS
 

11.1
2020164 - Supply and Delivery of Water Treatment Chemicals (Windsor Lake WTP)
This item has attachments. 

1.2020164 - Supply and Delivery of Water Treatment Chemicals (Windsor Lake WTP).pdf
  • SJMC-R-2020-11-30/622
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council award this open call to the lowest bidder meeting specifications, Univar Canada Inc., for $245,065.00 (HST Included) as per the Public Procurement Act.



    MOTION CARRIED (11 to 0)

11.2
2020170 - Door Canopy Construction Riverhead Wastewater Treatment Facility
This item has attachments. 

1.2020170 - Door Canopy Construction Riverhead Waste Water Treatment Facility.pdf
  • SJMC-R-2020-11-30/623
    Moved ByCouncillor Froude
    Seconded ByCouncillor Hickman

    That Council award this open call to the sole bidder meeting specifications, RCS Construction Inc., for $144,779.25 (HST Incl.) as per the Public Procurement Act.



    MOTION CARRIED (11 to 0)

11.3
2020151 - General Ground Maintenance Services - Robin Hood Bay Waste Management Facility
This item has attachments. 

1.2020151 - General Ground Maintenance Services - Robin Hood Bay Waste Management Facility.pdf
2.2020151 - Bid Summary.pdf
  • SJMC-R-2020-11-30/624
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That Council award this open call to the lowest bidder meeting specifications, Alyssa’s Property Services Pro Inc., for $639,078.00 (HST Incl.) as per the Public Procurement Act.



    MOTION CARRIED (11 to 0)

11.4
2020163 – Supply and Delivery of Larue Parts
This item has attachments. 

1.2020163 - Supply and Delivery of Larue Parts.pdf
2.2020163 Council Spreadsheet.pdf
  • SJMC-R-2020-11-30/625
    Moved ByCouncillor Froude
    Seconded ByCouncillor Lane

    That Council award open call 2020163 – Supply and Delivery of Larue Parts, to the lowest and only bidder meeting the specifications, Provall Parts Limited for $72,544.03 (including HST), as per the Public Procurement Act.



    MOTION CARRIED (11 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

12.1
Resolution - 2025 Canada Games Commitment
This item has attachments. 

1.Resolution - 2025 Canada Games Commitment.pdf

Councillor Hickman brought forward the 2025 Canada Games Resolution. 

  • SJMC-R-2020-11-30/626
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Korab

    That Council adopt the attached 2025 Canada Games Commitment Resolution. 



    MOTION CARRIED (11 to 0)

12.2
Resolution -  International Day for the Elimination of Violence Against Women and 16 Days of Activism
This item has attachments. 

1.16 Days of Action Resolution .pdf

Deputy Mayor O'Leary brought forward the International Day for the Elimination of Violence Against Women and the 16 Days of Activism Resolution. 

  • SJMC-R-2020-11-30/627
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Skinner

    That Council adopt the attached Resolution for International Day for the Elimination of Violence Against Women and the 16 Days of Activism.



    MOTION CARRIED (11 to 0)

13.
OTHER BUSINESS
 

13.1
Membership – Bike St. John’s Advisory Committee
This item has attachments. 

1.Membership - Bike St. John's Advisory Committee.pdf

Councillor Lane brought forward a recommendation of a transition to active transportation for the Bike St. John's Advisory Committee. 

Councillor Froude requested that in parallel, transportation staff could provide information on the value of an active transportation master plan and how it relates to the Bike Master Plan and the City's broader transportation plan. 

  • SJMC-S-2020-11-30/628
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hickman

    That Council approve the extension of the members of the St. John’s Bike St. John’s Advisory Committee noted below until February 4, 2022 and advertise for membership to fill the vacancy:

    • Carol Grouchy Public Member
    • David Hood Public Member
    • Stephen Hill Org. Member
    • Tobias Laengle Org. Member



    MOTION CARRIED (11 to 0)
  • SJMC-R-2020-11-30/629
    Moved ByCouncillor Lane
    Seconded ByCouncillor Burton

    That Council ask the Bike St. John's Advisory Committee to explore expanding its mandate to active transportation. 



    MOTION CARRIED (11 to 0)

13.2
SERC Road Closure - Hudson and Rex
This item has attachments. 

1.E-Poll SERC Road Closure.pdf
2.E-Poll Results - SERC Road Closure - Hudson and Rex.pdf

Ratification of E-Poll conducted on November 25, 2020

  • SJMC-R-2020-11-30/630
    Moved ByCouncillor Skinner
    Seconded ByDeputy Mayor O'Leary

    That Council approve the requested road closure for the Hudson and Rex film shoot.



    MOTION CARRIED (11 to 0)

13.3
SERC Road Closure – The Surrealtor
This item has attachments. 

1.SERC Road Closure 4.pdf
  • SJMC-R-2020-11-30/631
    Moved ByCouncillor Skinner
    Seconded ByCouncillor Stapleton

    That Council approve the requested road closure for The Surrealtor film shoot.



    MOTION CARRIED (11 to 0)

14.
ACTION ITEMS RAISED BY COUNCIL
 

15.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 4:10 pm.

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