Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Meeting #:
Date:
-
Location:
4th Floor City Hall
Present:
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Dave Lane
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Hope Jamieson
  • Councillor Jamie Korab
  • Councillor Wally Collins
Regrets:
  • Mayor Danny Breen
  • Councillor Maggie Burton
  • Councillor Sandy Hickman
  • Councillor Ian Froude
Staff:
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Maureen Harvey, Legislative Assistant

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

2.1
Restorative Justice Week - November 17-24, 2019
This item has attachments. 

1.Restorative Justice Week - November 17-24 2019.pdf
Cheryl Mullett, City Solicitor joined the meeting at 4:35 PM.

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2019-11-12/500
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Collins

    That the agenda be adopted as presented.

    MOTION CARRIED (7 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - November 4, 2019
This item has attachments. 

1.Regular Minutes - November 4, 2019.pdf
2.4.1Regular Minutes - November 4, 2019.pdf
  • SJMC-R-2019-11-12/501
    Moved ByCouncillor Jamieson
    Seconded ByCouncillor Stapleton

    That the minutes of the regular meeting held November 4, 2019 be adopted as presented.

    MOTION CARRIED (7 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

5.1
RFI Process for Mental Health Facility 
 

Upon question from the Deputy Mayor, the Deputy City Manager of Planning, Engineering and Regulatory Services reported that the Request for Information, from the City's perspective, is proceeding as planned.

6.
NOTICES PUBLISHED
 

7.
PUBLIC HEARINGS/MEETINGS
 

8.
COMMITTEE REPORTS
 

8.1
Audit Committee Report - November 5, 2019
This item has attachments. 

1.Audit Committee Report - November 5, 2019.pdf

1.
Decision Note dated November 5, 2019 re: Approval of December 31, 2018 Audited Financial Statements
This item has attachments. 

1.2018 Audited FS Approval.pdf
2.City of St John's Consolidated 2018 Nov 7.pdf
  • SJMC-R-2019-11-12/502
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Korab

    That Council approve the Audited Financial Statements for the period ending December 31, 2018.

    MOTION CARRIED (7 to 0)

8.2
Special Events Advisory Committee Report - November 5, 2019
This item has attachments. 

1.SEAC - Christmas.pdf
  • SJMC-R-2019-11-12/503
    Moved ByCouncillor Jamieson
    Seconded ByCouncillor Hanlon

    That Council approve the following events in accordance with the recommendations of the Special Events Advisory Committee:

    • Downtown Christmas Parade
    • Festival of Music and Lights
    • Shea Heights Christmas Parade
    MOTION CARRIED (7 to 0)

8.3
Committee of the Whole Report - October 30, 2019
This item has attachments. 

1.Committee of the Whole Report - October 30, 2019.pdf

1.
Decision Note dated October 16, 2019 re: Employee Training and Learning Policy
This item has attachments. 

1.5.1. DN - Employee Training and Learning Policy and Attachments 20191024-R.pdf
  • SJMC-R-2019-11-12/504
    Moved ByCouncillor Lane
    Seconded ByCouncillor Stapleton

    That Council approve the Training and Learning Policy, accept the draft guidelines, and rescind Education Policy 03-13-01.

    MOTION CARRIED (7 to 0)

2.
Decision Note dated October 7, 2019 re: Collection of Accounts Receivable Policy
This item has attachments. 

1.5.2. DN Draft Collection of Accounts Receivable Policy (with attachment) 20191024-R.pdf
  • SJMC-R-2019-11-12/505
    Moved ByCouncillor Lane
    Seconded ByCouncillor Collins

    That Council approve the Collection of Accounts Receivable Policy and the rescission of the current related policies.

    MOTION CARRIED (7 to 0)

3.
Decision Note dated October 23, 2019 re: Petty Harbour Long Pond Water Treatment Plant Capital Reserve Fund Procurement of Replacement SCADA Servers & License Upgrades
This item has attachments. 

1.6.1. Decision Note - PHLP SCADA Server Replacement.pdf
  • SJMC-R-2019-11-12/506
    Moved ByCouncillor Lane
    Seconded ByCouncillor Jamieson

    That funding be made available through the Capital Reserve Fund to support the purchase and installation of replacement Supervisory Control and Data Acquisition (SCADA) servers and associated license upgrades.

    MOTION CARRIED (7 to 0)

4.
Decision Note dated October 8, 2019 re: 41 Bannerman Street - Development of a Single-Detached Dwelling - DEV1900113
This item has attachments. 

1.11.1.1. BHEP - 41 Bannerman Street October 8, 2019 plans removed.pdf

It was noted that Committee of the Whole recommended approval in accordance with the original design submitted.

  • SJMC-R-2019-11-12/507
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hanlon

    That Council approve the design of a single-detached dwelling at 41 Bannerman Street with the inclusion of double garage and side entrance as proposed.

    MOTION CARRIED (7 to 0)

5.
Decision Note dated October 8, 2019 re: 93-95 Merrymeeting Road - Subdivision of site for three townhouses - SUB1900017
This item has attachments. 

1.11.1.2. BHEP -93-95 Merrymeeting Road October 8 2019 plans removed.pdf
2.Map Merrymeeting Road.pdf
  • SJMC-R-2019-11-12/508
    Moved ByCouncillor Lane
    Seconded ByCouncillor Jamieson

    That Council approve the design of the three (3) townhouses located at 93-95 Merrymeeting Road, as proposed.

    MOTION CARRIED (7 to 0)

6.
Decision Note dated October 23, 2019 re: Proposed Apartment/Condo Building Request to Waive Development Fee (former Power’s Salvage and Mammy’s Bakery) - 26 Alexander Street - DEV1700231
This item has attachments. 

1.11.2. 26 Alexander Street Oct 24 2019.pdf
  • SJMC-R-2019-11-12/509
    Moved ByCouncillor Lane
    Seconded ByCouncillor Jamieson

    That the development fee schedule be revised such that the conversion of non-residential buildings to residential buildings and vice versa:
    · No development fee be charged within the existing gross floor area.
    · A development fee of $1600 per residential dwelling unit be charged for units within extension of an existing development.
    · A development fee of $16/m2 for gross floor area be charged for the non-residential use within the extension of an existing development.

    MOTION CARRIED (7 to 0)

9.
RESOLUTIONS
 

10.
DEVELOPMENT PERMITS LIST   
 

11.
BUILDING PERMITS LIST
 

11.1
Building Permits List - October 31 - November 6, 2019
This item has attachments. 

1.Building Permits List.pdf
  • SJMC-R-2019-11-12/510
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Jamieson

    That the Building Permits List for the period October 31, 2019 - November 6, 2019 be adopted as presented.

    MOTION CARRIED (7 to 0)

12.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

12.1
Weekly Payment Vouchers - week ending November 6, 2019
This item has attachments. 

1.Weekly Payment Vouchers - Week of November 6.pdf
  • SJMC-R-2019-11-12/511
    Moved ByCouncillor Collins
    Seconded ByCouncillor Jamieson

    That the weekly payment vouchers for the week ending November 6, 2019 be adopted as presented.

    MOTION CARRIED (7 to 0)

13.
TENDERS/RFPS
 

13.1
Bid Approval Note 2019197 - Snow Clearing and Ice Control - Downtown and Area Sidewalks
This item has attachments. 

1.2019197 - Snow Clearing Ice Control Downtown - Bid Approval note.pdf
  • SJMC-R-2019-11-12/512
    Moved ByCouncillor Lane
    Seconded ByCouncillor Jamieson

    That Bid Approval 2019197 for snow clearing and ice control for downtown and area sidewalks be awarded to Complete Management Ltd, the lowest bidder that meets specifications, in the amount of $293,730.27 (HST extra) as per the Public Procurement Act.

    MOTION CARRIED (7 to 0)

13.2
Bid Approval Note 2019241 - Sidewalk Infill Program
This item has attachments. 

1.2019241 - Sidewalk Infill Program.pdf
  • SJMC-R-2019-11-12/513
    Moved ByCouncillor Lane
    Seconded ByCouncillor Jamieson

    That Bid Approval Note 2019241 for Infill Sidewalk Program be awarded to Infinity Construction in the amount of $640,908.80 (HST included), the lowest bidder meeting specifications as per the Public Procurement Act.

    MOTION CARRIED (7 to 0)

14.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

15.
OTHER BUSINESS
 

15.1
Temporary Parking Ban - Airport Heights
 

Councillor Stapleton is requesting Council's consideration of implementing a temporary parking ban on McBeth Drive, Otter Drive and the area of road on Airport Heights Drive between the two beginning December 1, 2019 until such time that the Lane Seniors Complex in Airport Heights is open.

  • SJMC-R-2019-11-12/514
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hanlon

    That Council request staff to consider a temporary parking ban on McBeth Drive, Otter Drive and the area of road on Airport Heights Drive between the two beginning December 1, 2019 until such time that the Lane Seniors Complex in Airport Heights is open.

    MOTION CARRIED (7 to 0)

16.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 5:15 pm

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