Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

-
4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Dave Lane
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Hope Jamieson
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Maureen Harvey, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

2.1
Senior of the Year Award
 

Mayor Breen announced the recipient of this year's Senior of the Year Award. This award, sponsored by Kenny's Pond Retirement Home, recognizes an outstanding senior who is making a difference in our community through leadership, volunteering, or improving the quality of life for our citizens through community involvement in a variety of activities such as music, sport, recreation, art, or community service.

This year's award recipient is Margaret Thorne.  This inspirational lady is 94 years young and has dedicated every week for the last 14 years to volunteering at Saint Luke’s Home.  She provides support to the residents during meal time, helping with prayer service, and to watering plants; you name it and she’s helped. During Christmas, Margaret and her friends will go above and beyond to provide the residents that don’t have much with a little gift bag on behalf of St. Vincent De Paul. She offers volunteer time by helping with Church services in her community and food banks at Corpus Christi Parish. And what is most amazing is that Margaret travels by foot everywhere she goes and keeps a smile on her face while she does it.

Recogition was also given to other nominees for their volunteer efforts, namely Janice Baird and James Collins. 

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2020-06-08/260
    Moved ByCouncillor Hanlon
    Seconded ByDeputy Mayor O'Leary

    That the agenda be adopted as presented.

    MOTION CARRIED (11 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - May 25, 2020
This item has attachments. 

1.Post-Meeting Minutes - RCM_May25_2020 - English.pdf
  • SJMC-R-2020-06-08/261
    Moved ByCouncillor Froude
    Seconded ByCouncillor Lane

    That the minutes of May 25, 2020 be adopted as presented.

    MOTION CARRIED (11 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

5.1
Notice of Motion - 1 Clift's-Baird's Cove
This item has attachments. 

1.NOTICE OF MOTION dated May 25 2020.pdf

At the May 25, 2020 meeting of Council Deputy Mayor Sheilagh O'Leary gave notice of her intent to bring forward a motion rescinding the following resolution from the Regular Meeting of May 11, 2020:

1 Clift’s-Baird’s Cove, MPA1900005

SJMC-R-2020-05-11/236
Moved By Councillor Burton
Seconded By Councillor Hickman

That Council approve the attached resolutions for St. John’s Municipal Plan Amendment Number 147, 2020 and St. John’s Development Regulations Amendment Number 680, 2020, as adopted.

That Council approve the Discretionary Use of 1 Clift’s-Baird’s Cove as a Hotel located on the 9th and/or higher Storeys of a Building in the A.P. Parking Garage Zone.

That Council approve the Discretionary Use of 1 Clift’s-Baird’s Cove as ground floor Retail Store or Office in the A.P. Parking Garage Zone, as proposed in the November 2019 Land Use Assessment Report for 1 Clift’s-Baird’s Cove.

That Council approve parking relief for 21 spaces for the proposed use of 1 Clift’s-Baird’s Cove, as per Section 9.1.2(1) of the Development Regulations.

For (6): Mayor Breen, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, and Councillor Collins

Against (5): Deputy Mayor O'Leary, Councillor Burton, Councillor Lane, Councillor Jamieson, and Councillor Froude

MOTION CARRIED (6 to 5)

  • SJMC-R-2020-06-08/262
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Burton

    That Council rescind Resolution No. SJMC-R-2020-05-11/236 giving approval for the application at 1 Clift’s-Baird’s Cove, MPA1900005 for the following:

    Resolutions for St. John’s Municipal Plan Amendment Number 147, 2020 and St. John’s Development Regulations Amendment Number 680, 2020, as adopted.

    Discretionary Use of 1 Clift’s-Baird’s Cove as a Hotel located on the 9th and/or higher Storeys of a Building in the A.P. Parking Garage Zone.

    Discretionary Use of 1 Clift’s-Baird’s Cove as ground floor Retail Store or Office in the A.P. Parking Garage Zone, as proposed in the November 2019 Land Use Assessment Report for 1 Clift’s-Baird’s Cove.

    Parking relief for 21 spaces for the proposed use of 1 Clift’s-Baird’s Cove, as per Section 9.1.2(1) of the Development Regulations.

    For (1)Deputy Mayor O'Leary
    Against (10)Mayor Breen, Councillor Burton, Councillor Lane, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Jamieson, Councillor Korab, Councillor Froude, and Councillor Collins
    MOTION LOST (1 to 10)

6.
NOTICES PUBLISHED
 

6.1
Notices Published June 8, 2020
This item has attachments. 

1.10 - June 8, 2020.pdf

1.
150 New Gower Street
This item has attachments. 

1.Submissions Redacted_Redacted.pdf

Discretionary Use Application submitted by Hilton Garden Inn for an Outdoor Eating and Lounge Area at 150 New Gower Street

Description
The area will be approximately 75.3m2 and be located along New Gower Street at ground level on the exiting patio. The hours for the Outdoor Area will be 6 am to 11 pm daily.

  • SJMC-R-2020-06-08/263
    Moved ByCouncillor Jamieson
    Seconded ByCouncillor Hanlon

    That Council approve a Discretionary Use Application submitted by Hilton Garden Inn for an Outdoor Eating and Lounge Area at 150 New Gower Street subject to all applicable regulatory requirements.



    MOTION CARRIED (11 to 0)

7.
COMMITTEE REPORTS
 

7.1
Development Committee Report
 

1.
Request 10% Lot Frontage Variance 45 Ryan’s Place – Rural Residential Infill (RRI) Zone DEV1800211
This item has attachments. 

1.Development Committee- Request for Variance on Lot Frontage at 45 Ryan's Place- DEV1800211.pdf
2.45Ryan'sPlace-DEV1800211.pdf
  • SJMC-R-2020-06-08/264
    Moved ByCouncillor Burton
    Seconded ByCouncillor Collins

    That Council approve the 10% lot frontage variance for the proposed new building lot at 45 Ryan’s Place.

    MOTION CARRIED (11 to 0)

7.2
Committee of the Whole Report - May 27, 2020
This item has attachments. 

1.Post-Meeting Report- CoW_May27_2020 - English.pdf

1.
Residential and Commercial Permits Fees
 

  • SJMC-R-2020-06-08/265
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hanlon

    That Council ratify an e-poll conducted which, effective May 27, 2020, Council approved waiving residential and commercial permit fees for the following construction projects for the remainder of the calendar year:

    • Patios and decks
    • Fences
    • Accessory buildings (such as sheds)
    • General Repairs

    Residents will still be required to make a permit application for decks, fences, accessory buildings and general repairs and must comply with all applicable regulations and bylaws, however the minimum fee of $50 for these permits and the additional $9 fee per $1000 in construction value is waived for the 2020 construction season.

    In addition, the renewal of expired residential parking permits has been further deferred until July 1, 2020. The City will not issue tickets to vehicles that are displaying expired 2019 residential parking permits, provided permits are used in the correct area.

    As of July 1, residents will be given the opportunity to renew their 2019 permits and a further announcement on the process will be made closer to that date.

     

    MOTION CARRIED (11 to 0)

2.
Streets Rehabilitation Program Contract #2
This item has attachments. 

1.Streets Rehabilitation Program - Contract 2.pdf
  • SJMC-R-2020-06-08/266
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council maintain the previously approved level of spending of $360,000 for grind & patch which lists the following streets: Bay Bull's Road, Brookfield Road, Columbus Drive, Cowan Avenue, Doyle's Road,  Main Road, Old Petty Harbour Road,  Pearltown Road, Petty Harbour Road, Ruby Line, Southlands Boulevard, Teakwood Drive, Topsail Road, Waterford Bridge Road

    MOTION CARRIED (11 to 0)

3.
Regular, Special and COTW Meetings – Summer Schedule
This item has attachments. 

1.Regular, Special and COTW Meetings - Summer Schedule.pdf

Council considered the following schedule of meetings for the summer of 2020.

Regular/Special Meetings

  • Monday, June 8, 2020
  • Tuesday, June 23, 2020
  • Monday, July 6, 2020
  • Monday, July 20, 2020
  • Tuesday, August 4, 2020
  • Monday, August 17, 2020
  • Monday, August 31, 2020

Committee of the Whole Meetings

  • Wednesday, June 10, 2020
  • Wednesday, June 24, 2020
  • Wednesday, July 8, 2020
  • Wednesday, July 22, 2020
  • Wednesday, August 5, 2020
  • Wednesday, August 19, 2020
  • Wednesday, September 2, 2020
  • SJMC-R-2020-06-08/267
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Jamieson

    That Council approve the proposed summer schedule for Regular, Special and Committee of the Whole (COTW) meetings.

    MOTION CARRIED (11 to 0)

4.
5 Church Hill – Application for a Roof Deck
This item has attachments. 

1.5 Church Hill - Application for a Roof Deck(1).pdf
2.5 Church Hill - Attachments(1).pdf
  • SJMC-R-2020-06-08/268
    Moved ByCouncillor Burton
    Seconded ByCouncillor Hanlon

    That Council approve the roof deck at 5 Church Hill, as proposed and further that staff be directed to research the history of moratoriums on the construction of roof top decks and provide Council with a report.

    MOTION CARRIED (11 to 0)

8.
DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 
 

9.
BUILDING PERMITS LIST
 

9.1
Building Permits List for Week ending June 3, 2020
This item has attachments. 

1.Permits List June 8, 2020.pdf
  • SJMC-R-2020-06-08/269
    Moved ByCouncillor Stapleton
    Seconded ByDeputy Mayor O'Leary

    That Council approve the Building Permits List for the period ending June 3, 2020.

    MOTION CARRIED (11 to 0)

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for the Week Ending May 27, 2020
This item has attachments. 

1.Council List Week Ending May 27, 2020.pdf
  • SJMC-R-2020-06-08/270
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hickman

    That Council approve the weekly payment vouchers for the week ending May 27, 2020 in the amount of $3,689,741.21 

    MOTION CARRIED (11 to 0)

10.2
Weekly Payment Vouchers for the Week Ending June 3, 2020
This item has attachments. 

1.Council List Week Ending June 3, 2020.pdf
  • SJMC-R-2020-06-08/271
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hanlon

    That Council approve the weekly payment vouchers for the week ending June 3, 2020 in the amount of $ 4,854,454.07

    MOTION CARRIED (11 to 0)

11.
TENDERS/RFPS
 

11.1
2020067 - 2020 Infrastructure Maintenance Contract #1 – Manhole and Catch Basin Repairs
This item has attachments. 

1.2020 Infrastructure Maintenance Contract 1 – Manhole and Catch Basin Repairs .pdf
  • SJMC-R-2020-06-08/272
    Moved ByCouncillor Froude
    Seconded ByCouncillor Lane

    That Council award this open call 2020 Infrastructure Maintenance Contract #1 to Infinity Construction Ltd. for the sum of $ 2,840,607.81 (HST Included) the lowest qualified bidder meeting specifications as per the Public Procurement Act

    MOTION CARRIED (11 to 0)

11.2
2020085 - CCTV Services
This item has attachments. 

1.2020085 - CCTV Services.pdf
  • SJMC-R-2020-06-08/273
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That Council award open call 2020085 – CCTV Services to the lowest, and sole bidder, meeting specifications, Afonso Group Limited, for $547,112.50 including HST as per the Public Procurement Act

    MOTION CARRIED (11 to 0)

11.3
2020066 - Infrastructure Maintenance Contract 3
This item has attachments. 

1.2020066 - Infrastructure Maintenance Contract 3.pdf
  • SJMC-R-2020-06-08/274
    Moved ByCouncillor Froude
    Seconded ByCouncillor Stapleton

    That Council award this open call 2020066 - Infrastructure Maintenance Contract 3 to Parsons Paving Ltd. for the sum of $ 3,641,747.55 (HST Included) to the lowest qualified bidder meeting specifications as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)

11.4
2020077 2020 Streets Rehab Contract 2
This item has attachments. 

1.2020077 2020 Streets Rehab Contract 2.pdf
  • SJMC-R-2020-06-08/275
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council award open call 2020077 Streets Rehab #2 2020 to the lowest bidder meeting specifications Parsons Paving Ltd. for the sum of $3,429,77.48 (HST included), as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)

11.5
2020069 – Supply and Delivery of Trackless Parts
This item has attachments. 

1.2020069 - Supply and Delivery of Trackless Parts.pdf
2.2020069 Spreadsheet for council.pdf
  • SJMC-R-2020-06-08/276
    Moved ByCouncillor Froude
    Seconded ByCouncillor Burton

    That Council award this open call 2020069 - The Supply and Delivery of Trackless Parts to the lowest qualified bidders meeting the specifications, on an item by item basis, as per the Public Procurement Act. Items underlined on the attached spreadsheet are being recommended for award. There was a total of 275 items on this open call, but only 261 to be awarded on this open call, with no bids received on 14 items.

    MOTION CARRIED (11 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

13.
OTHER BUSINESS
 

13.1
20 Gower Street, Designated Heritage Building Window Replacement
This item has attachments. 

1.20 Gower Street, Designated Heritage Building Window Replacement.pdf
2.20 Gower Street - Statement of Significance.pdf
  • SJMC-R-2020-06-08/277
    Moved ByCouncillor Burton
    Seconded ByCouncillor Jamieson

    That Council approve the window replacement at 20 Gower Street, as proposed.

    MOTION CARRIED (11 to 0)

14.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 4:22 pm

No Item Selected