Minutes of Committee of the Whole - City Council

Council Chambers, 4th Floor, City Hall

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4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Ron Ellsworth
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Jill Bruce
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Carl Ridgeley
Regrets:
  • Councillor Ophelia Ravencroft
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Cheryl Mullett, City Solicitor
  • Ken O'Brien, Chief Municipal Planner
  • Karen Chafe, City Clerk
  • Jennifer Squires, Legislative Assistant
  • Christine Carter, Legislative Assistant
Others
  • Kelly McGuire, Communications & Public Relations Officer - Office of the City Manager

    Brian Head, Manager of Parks & Open Spaces - Public Works

    Steve Fagan, Supervisor, Traffic Analysis - Planning, Engineering & Regulatory Services

    Afaf Al-Azzawi, Manager, Transportation Engineering - Planning, Engineering & Regulatory Services


The Mayor called the meeting to order at 9:30 am.

  • Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Burton

    That the agenda be adopted as presented.



    MOTION CARRIED (9 to 0)
  • Recommendation
    Moved ByCouncillor Ellsworth
    Seconded ByCouncillor Bruce

    That the minutes of December 1, 2021, be adopted as presented. 



    MOTION CARRIED (9 to 0)

Mr. Zachary Burrows, Conservation Biologist of the Stewardship Association of Municipalities presented to Council on the work of the Association and the current stewardship agreement and its potential expansion.

Mr. Burrows noted that in the recent Envision Municipal Plan it was mentioned that the City was considering the addition of more environmentally valuable areas for inclusion in the existing Stewardship Agreement. 

SAM's goal is to have a continued commitment to conservation and stewardship within the City of St. John's, ensuring that natural areas remain for future generations. The Association is looking forward to having further conversations with the City toward submitting a proposal for a formal review and expanding the current agreement.

He also thanked the City on behalf of the Association for the City's agreement to host the 2022 Annual General Meeting.

Mr. Burrows was asked what additional protections are provided through the agreement. The Deputy City Manager of Planning, Engineering and Regulatory Services responded that having areas in an agreement is added protection for the potential rezoning of the protected areas by future Councils.

Ms. Sharon Callahan, Chair of the Senior's Advisory Committee for the City of St. John's presented to Council on the initiative to have the City of St. John's designated as an Age-Friendly City through the World Health Organization.

Ms. Callahan highlighted for Council:

  • What is an age-friendly Community?
  • What is an age-friendly World?
  • The World Health Organization's domains to becoming an age-friendly 
  • The benefits of the City of St. John's in joining the World Health Organization Global Network
  • The benefits of membership of the World Health Organization Global Network
  • The progress to date by the local sub-committee and their recommendations
  • The next steps required to apply for the recognition of the City of St. John's as an Age-Friendly City through the World Health Organization.

During the discussion after the presentation, the importance of connections between citizens and youth was noted.

It was agreed that City Staff could bring forward information on the current intergenerational programs for Council to discuss at a future meeting.

  • Recommendation
    Moved ByCouncillor Hanlon
    Seconded ByDeputy Mayor O'Leary

    That Council approve the request from the Seniors Advisory Committee to obtain a letter of commitment from Mayor Danny Breen and to apply to be recognized as an Age-Friendly City through the World Health Organization.   



    MOTION CARRIED (10 to 0)
  • Recommendation
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Ellsworth

    That Council make funding available through the Windsor Lake Equipment Reserve Fund to support the purchase and installment of three (3) UV reactors for the Windsor Lake WTP.



    MOTION CARRIED (9 to 0)

Councillor Froude presented the Decision Note to Council to consider rezoning 275 Elizabeth Avenue from the Residential 1 (R1) Zone to the Apartment 1 (A1) Zone to allow the development of seven small 3-storey Apartment Buildings. 

Councillor Froude advised Council that he was unable to support this motion as it is presented and asked that a decision be deferred to allow Staff the opportunity to receive more information from the developer on the proposal.

Some Council members expressed their concern with the access area on Elizabeth Avenue, the lack of green space being maintained and the density and lack of parking in the drawings presented.

Deputy City Manager of Planning, Engineering and Regulatory Services asked what specifically needs to be addressed with the developer before bringing this back to Council, and the Mayor responded that in particular the density and size of the development on the site.

Council agreed to defer the motion and asked Staff to meet and discuss the concerns expressed by Council with the developer, to get more information prior to considering an amendment.

  • Recommendation
    Moved ByCouncillor Froude
    Seconded ByCouncillor Ellsworth

    That the matter be referred back to Staff and the developer for further information prior to considering an amendment to the Envision St. John’s Development Regulations to rezone land at 275 Elizabeth Avenue from the Residential 1 (R1) Zone to the Apartment 1 (A1) Zone to allow a multi-building Apartment Building development.



    MOTION CARRIED (9 to 0)

Councillor Hickman asked where the access was for this development, and he was advised that access is through Kenmount Terrace. 

  • Recommendation
    Moved ByCouncillor Froude
    Seconded ByCouncillor Burton

    That Council consider rezoning a portion of the property at 670 Kenmount Road from the Residential 1 (R2) Zone to the Residential Reduced Lot (RRL) Zone to allow a 60-lot residential development. and that the application be advertised and referred to a virtual public meeting chaired by an independent facilitator.

    Further, that the application be referred to the Environment and Sustainability Experts Panel for review and comment on the proposed exemption from wetland deferral.



    MOTION CARRIED (8 to 0)

Councillor Burton introduced the report before Council on the Traffic Calming Study.

The Deputy City Manager of Planning, Engineering and Regulatory Services advised Council that members of the Department would be presenting on the annual traffic calming study as an update for Council. He asked the Manager of Transportation Engineering, Afaf Al-Azzawi, to present the findings to Council. 

Members of Council posed questions on the results of the survey including what makes streets eligible, when the surveys are completed, the scoring criteria, the priority streets, etc. 

Several members of Council questioned the purpose of conducting traffic calming studies when most streets in the City need to have the speed limit reduced for safety reasons. 

There was general support for additional funding be made available to the capital budget in January, aiming for 3 years of funding. 

Several other points were raised during the discussion including ensuring that nearby streets that have traffic calming measures in place are also included as many will avoid the measures in place and use an alternate route and continue to use high speeds. Another point raised is the hesitation of pedestrians to use crosswalks and zebra crossings due to the fact that they are worried about oncoming traffic and the threat of being hit. It was also expressed that more than 50% of calls that Councillors receive from their residents deal with speeding on City streets, and that as a Council we need to do more for safety. Enforcement was another point raised and the importance of it.

It was agreed that Council would have a future discussion on the reduction of speed limits within the City.

The Deputy City Manager of Planning, Engineering and Regulatory Services advised that this is an information note to give an update on the current status of streets studied. He noted that there will be a public engagement session held in the new year to determine what is important to residents, and that information will be brought back to Council for their review and discussion.

Councillors expressed their appreciation for the review conducted by Staff on this very important issue.

Councillor Burton reviewed with Council the next steps involved for the Rennie's River Flood Mitigation project. 

As a part of the submission process for the environmental registration of the Long Pond Flow Control Structure and Flood Mitigation Project, a Virtual Public Meeting was held on December 7, 2021.   The purpose of the meeting was to present the project scope to the general public in an effort to gain feedback and comments prior to submitting the environmental registration documentation to the Province.

The next step is to submit the application to the Minister of Environment and Climate Change for environmental review.

It was noted by Mr. Scott Windsor, Director of Engineering, that the Minister's decision will be to approve the undertaking or refer it to a higher level of environmental assessment.

Councillor Burton noted that there were concerns raised by those in attendance in particular using Long Pond as a flooding catchment area, the impacts that it would have on the trail and wildlife. The presentation was very clear and the discussions were very productive.

Mr. Windsor noted that there was good information and feedback collected during the public meeting that will be incorporated into the submission.

Councillor Korab asked that Councillor Froude or Councillor Burton be available to attend the next meeting of the Rennie's River Development Foundation Board meeting to give an update to the board on this project.

Mr. Randy Carew, Manager of Regulatory Services, presented to Council the results of a customer service survey of inspection services.

Highlights from the survey:

  • Survey respondents rated their overall satisfaction with various elements within the inspection and permit process as being 4.2 out of 5. 5 being excellent.
  • For inspections that required follow up, 91% were clear on what they needed to do.

Overall Satisfaction – Electrical Inspection

4.14

Overall Satisfaction – Plumbing Inspection

4.32

Overall Satisfaction – Building Inspection

4.07

 

Mr. Carew noted that to ensure staff continue to have a good sense of the voice of the customer, a perpetual survey is ongoing. Every time a permit is issued, the client is sent a link to a survey asking a few key questions. This approach allows staff to identify issues and concerns and capture meaningful data on an ongoing basis for continuous improvement of the process.

A detailed review will occur on the areas identified as needing improvement and changes will be implemented where appropriate.  Feedback will be collected on an ongoing basis.

Members of Council shared their appreciation to the staff in Regulatory Services as they are quite busy and it can be very challenging work and staff can be put into some difficult situations doing that work.

It was noted that for 2021 so far, there have been approximately 6,000 permits granted. 

The Deputy City Manager of Planning, Engineering and Regulatory Services commented that it is great to see such high satisfaction ratings, and that he is very proud of the team; they are very busy.

There being no further business the meeting adjourned at 11:32 am.