Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Meeting #:
Date:
-
Location:
4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Hope Jamieson
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
Regrets:
  • Councillor Dave Lane
Staff:
  • Kevin Breen, City Manager
  • Tanya Haywood, Deputy City Manager of Community Services
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Shanna Fitzgerald, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services
Others:
  • David Crowe, Manager of Roads - Public Works
    Linda Bishop, Senior Legal Counsel

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”


  • SJMC-R-2019-10-21/455
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hanlon

    That the Agenda be adopted with the addition of the following item referred from the Committee of the Whole meeting of October 16, 2019:

    • Decision note dated October 1, 2019 re: Community Food Sharing Association Support
    MOTION CARRIED
  • SJMC-R-2019-10-21/456
    Moved ByCouncillor Stapleton
    Seconded ByDeputy Mayor O'Leary

    That the minutes of October 15, 2019 be adopted as presented.

    MOTION CARRIED
  • SJMC-R-2019-10-21/457
    Moved ByCouncillor Froude
    Seconded ByCouncillor Hickman

    That the City accept the terms as proposed for the broker services with Aon together with the insurance terms proposed via Amlin, QBE Fairfax and Aviva for the period 2019-2020.

    MOTION CARRIED

Deferred from Regular Meeting of October 15, 2019

  • SJMC-R-2019-10-21/458
    Moved ByCouncillor Burton
    Seconded ByCouncillor Froude

    That the application for the third Accessory Building (greenhouse) be rejected as the combined floor area of all accessory buildings exceeds the maximum size and number for Accessory Buildings within a protected watershed, as determined by Council.

    MOTION CARRIED
  • SJMC-R-2019-10-21/459
    Moved ByCouncillor Burton
    Seconded ByCouncillor Hanlon

    That Council adopt-in-principle the resolutions for St. John’s Municipal Plan Amendment 153, 2019 and St. John’s Development Regulations Amendment 700, 2019. A map amendment to the Municipal Plan is required to re-designate the property from the Residential Low Density District to the Commercial General District. As well, this would rezone 75 Airport Heights Drive from the Commercial Local (CL) Zone to the Commercial Neighbourhood (CN) Zone, to allow consideration of a Lounge and Eating Establishment. It was further agreed that the resolutions be forwarded to the Department of Municipal Affairs and Environment with a request for provincial release, following which time, the amendment will be referred back to a future regular meeting of Council for consideration of adoption and the appointment of a commissioner to conduct a Public Hearing, as required by the Urban and Rural Planning Act.

    MOTION CARRIED (8 to 2)

A Discretionary Use application has been submitted for a Home Occupation for an esthetician at 26 Halley Drive.

The proposed business will provide services such as nail & eyebrow design, makeup application, and hair removal services. The business will occupy a floor area of approximately 15 m2 and will operate Monday to Saturday 9 a.m. – 9 p.m. with 4 clients per day. Business is owner operated and parking is available on site.

1 submission received

  • SJMC-R-2019-10-21/460
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hanlon

    That the application be approved subject to all applicable City requirements.

    MOTION CARRIED

A Discretionary Use application has been submitted requesting permission to allow Office Use at 151 Freshwater Road (former Booth Memorial High School).

The existing building is located in the Institutional (INST) Zone. The proposed office will occupy a floor area of approximately 410 m2 and will operate Monday to Friday 9 a.m. to 5 p.m. with approximately 12 employees.

3 submissions received

  • SJMC-R-2019-10-21/461
    Moved ByCouncillor Jamieson
    Seconded ByDeputy Mayor O'Leary

    That the application be approved subject to all applicable City requirements.

    MOTION CARRIED

A Discretionary Use application has been submitted by Quidi Vidi Brewery requesting approval for an Outdoor Eating and Lounge Area at 35 Barrows Road.

The floor area will be approximately 110 m2 and will be located on the second level off the Tap Room. The proposed operating hours for the patio will be in line with the Tap Room.

4 submissions received

  • SJMC-R-2019-10-21/462
    Moved ByCouncillor Jamieson
    Seconded ByDeputy Mayor O'Leary

    That this application be referred to a public meeting.

    MOTION CARRIED (8 to 2)
  • SJMC-R-2019-10-21/463
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Collins

    That the updated three-year audit plan is approved.

    MOTION CARRIED
  • SJMC-R-2019-10-21/464
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Burton

    That the Review of Robin Hood Bay Waste Management Facility – Scale House Operations report and the associated action plans put forth by management be approved.

    MOTION CARRIED
  • SJMC-R-2019-10-21/465
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Jamieson

    That Council approve removal of the Salary Administration audit report from Internal Audit’s follow-up list.

    MOTION CARRIED
  • SJMC-R-2019-10-21/466
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hanlon

    That Council approve removal of the Inspection Services audit report from Internal Audit’s follow-up list.

    MOTION CARRIED
  • SJMC-R-2019-10-21/467
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Burton

    That Council approve removal of the Receiving, Stores and Issuing audit report from Internal Audit’s follow-up list.

    MOTION CARRIED

Councillor Burton expressed her concern about Council retaining discretion in future decisions about metered parking and seeking compensation. Discussion ensued and a consensus was made by Council that these matters continue to be dealt with individually on a go forward basis.

  • SJMC-R-2019-10-21/468
    Moved ByCouncillor Burton
    Seconded ByCouncillor Jamieson

    That Council allow the removal of one metered parking space at 345 Water Street to accommodate access to the proposed 55 space commercial parking lot and in keeping with past examples, not seek compensation for the removal of one metered parking space.

    MOTION CARRIED
  • SJMC-R-2019-10-21/469
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Hanlon

    That the Building Permits List for the period October 10 - October 16, 2019 be approved as presented.

    MOTION CARRIED
  • SJMC-R-2019-10-21/470
    Moved ByCouncillor Korab
    Seconded ByCouncillor Jamieson

    That the weekly payment vouchers in the amount of $3,958,313.66 for the week ending October 16, 2019 be approved as presented.

    MOTION CARRIED
  • SJMC-R-2019-10-21/471
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That this open call, containing four sections which are each awarded item by item, be awarded to the lowest qualified bidders meeting specifications for the Supply and Delivery of Freightliner, Western Star, Sterling, and Cummins Parts, as per the Public Procurement Act.

    MOTION CARRIED
  • SJMC-R-2019-10-21/472
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That open call 2019213 be awarded to Pennecon Energy Technical Services $391,182.62 (HST included), the lowest bidder meeting specifications as per the Public Procurement Act.

    MOTION CARRIED
  • SJMC-R-2019-10-21/473
    Moved ByCouncillor Froude
    Seconded ByCouncillor Stapleton

    That this open call TP119007878 be awarded to Charles R. Bell Limited as issued by the Province as per the Public Procurement Act.

    MOTION CARRIED
  • SJMC-R-2019-10-21/474
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Jamieson

    That Cantilever Bridge in Bowring Park, architecturally designed by world renowned engineer Ove Arup, be referred to Built Heritage Experts Panel and the Bowring Park Foundation for consideration for designation as a Heritage structure. 

    MOTION CARRIED
  • SJMC-R-2019-10-21/475
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That Council approve the travel and associated costs for Councillor Jamie Korab to attend the Sport Events Congress in Edmonton, Alberta from March 24 to 26, 2020.

    MOTION CARRIED

Item referred from Committee of the Whole Meeting of October 16, 2019

  • SJMC-R-2019-10-21/476
    Moved ByCouncillor Froude
    Seconded ByCouncillor Jamieson

    That Council approve the following:

    1. The City of St. John’s discontinue the food drive efforts in 2019 and replace the City of St. John’s Food Drive with a $15,000 grant from the Community Grant Program.
    2. The City of St. John’s place food donation boxes at City owned community centres, recreational buildings and City Hall with proceeds forwarded to the Community Food Sharing Association facility.
    3. Encourage the Community Food Sharing Association to apply for a grant under the 2020 Community Grant Program.
    MOTION CARRIED

There being no further business, the meeting adjourned at 5:21 pm.

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