Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Meeting #:
Date:	Monday, July 08, 2019 at 4:30 P.m. - 5:30 P.m.
Location:	4th Floor City Hall

Present:

• Mayor Danny Breen
• Deputy Mayor Sheilagh O'Leary
• Councillor Dave Lane
• Councillor Debbie Hanlon
• Councillor Deanne Stapleton
• Councillor Jamie Korab
• Councillor Ian Froude
• Councillor Wally Collins

Regrets:

• Councillor Maggie Burton
• Councillor Sandy Hickman
• Councillor Hope Jamieson

Staff:

• Kevin Breen, City Manager
• Tanya Haywood, Deputy City Manager of Community Services
• Lynnann Winsor, Deputy City Manager of Public Works
• Cheryl Mullett, City Solicitor
• Elaine Henley, City Clerk
• Ken O'Brien, Chief Municipal Planner
• Karen Chafe, Supervisor - Office of the City Clerk

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

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1.

CALL TO ORDER

2.

PROCLAMATIONS/PRESENTATIONS

3.

APPROVAL OF THE AGENDA

3.1

Agenda of July 8, 2019

• SJMC-2019-07-08/198
  Moved By Councillor Collins
  Seconded By Councillor Hanlon

  That the agenda dated July 8, 2019 be approved with the following additions:

  • RFP - 2019123 2019 Watermain Condition Assessment (Churchill Square Area)
  • Departmental Approval Request - RFP Independent Claims Adjusting Services
  • Decision Note dated July 5, 2019 re: St. John's Local Board of Appeal
  CARRIED UNANIMOUSLY

4.

ADOPTION OF THE MINUTES

4.1

Minutes of Regular Council Meeting - June 25, 2019

• SJMC-2019-07-08/199
  Moved By Councillor Froude
  Seconded By Councillor Stapleton

  That the minutes of the meeting held June 25, 2019 be approved as presented.

  CARRIED UNANIMOUSLY

5.

BUSINESS ARISING FROM THE MINUTES

5.1

Response to Residents of Cedar Brae Crescent re: Unfair Taxation

Council considered as information the above noted.  Councillor Froude highlighted various points in the letter.

5.2

Reaffirmation of 2019 Heritage Grant Applications - conducted via e-Poll of June 26, 2019

• SJMC-2019-07-08/200
  Moved By Councillor Lane
  Seconded By Deputy Mayor O'Leary

  That Council approve the 2019 Heritage Grant Applications as presented and outlined in the above cited Decision Note.

  CARRIED UNANIMOUSLY

6.

NOTICES PUBLISHED

6.1

13 Beauford Place (Commercial Industrial (CI) Zone - Ward 1)

An extension to a Non-Conforming Use application has been submitted requesting permission to add an extension to the dwelling at 13 Beauford Place.

The total proposed floor area of the extension is 73.2m2, 23.2m2 of which will be in the basement, and 49.53m2 on the first floor. The existing dwelling has a floor area of 171.79m2. (2 submissions received)

• SJMC-2019-07-08/201
  Moved By Councillor Stapleton
  Seconded By Councillor Hanlon

  That Council approve the application subject to all applicable City requirements.

  CARRIED UNANIMOUSLY

6.2

5 Navigator Avenue (Airport Zone - Ward 1)

A Discretionary Use application has been submitted by MP Partnership Limited requesting approval to construct and operate an Eating Establishment with a drive-thru at 5 Navigator Avenue.

The drive thru will service a restaurant with a floor area of 186m2, and will operate Monday - Sunday, 3 a.m. – 11 p.m. On-site parking is provided. This application is advertised in accordance with Section 7.30 “Drive-Thru Facilities” of the St. John’s Development Regulations. (No submissions received)

• SJMC-2019-07-08/202
  Moved By Councillor Stapleton
  Seconded By Councillor Korab

  That Council approve the application subject to all applicable City requirements.

  CARRIED UNANIMOUSLY

6.3

35 Beaumont Street (Residential Medium Density (RS) Zone - Ward 2)

A Discretionary Use application has been submitted requesting permission to occupy a portion of 35 Beaumont Street as a Home Occupation for the preparation of baked goods.

The business will occupy a floor area of 27.8 m2 (kitchen) and will offer a variety of breads and baked goods. Domestic kitchen equipment will be used, and all items will be sold off site by delivery with no customers visiting the site. The business will operate Monday - Friday, 9 a.m. –5 p.m. with the applicant being the sole employee. (No submissions received)

• SJMC-2019-07-08/203
  Moved By Councillor Stapleton
  Seconded By Councillor Hanlon

  That Council approve the application subject to all applicable City requirements.

  CARRIED UNANIMOUSLY

6.4

4157 Trans-Canada Hwy (Rural (R) Zone - Ward 5)

A Discretionary Use Application has been submitted by Black Diamond Construction Ltd. requesting permission to use 4157 Trans-Canada Highway as a quarry for Mineral Workings Use.

The proposed 29.8 hectares of Crown Land will be used for quarrying aggregate, which involves drilling and blasting, crushing and pit run removal. (No submissions received)

• SJMC-2019-07-08/204
  Moved By Councillor Collins
  Seconded By Councillor Froude

  That Council approve the application subject to all applicable City requirements.

  CARRIED UNANIMOUSLY

7.

PUBLIC HEARINGS/MEETINGS

8.

COMMITTEE REPORTS

8.1

Committee of the Whole Report - June 26, 2019

1.

Decision Note dated June 18, 2019 re: Reception for National Hockey Team of 1966 (Reunion)

• SJMC-2019-07-08/205
  Moved By Councillor Lane
  Seconded By Councillor Collins

  That Council approve the afternoon reception on September 11, 2019 in honor of Canada's National Hockey Team of 1966.

  CARRIED UNANIMOUSLY

2.

Decision Note dated June 12, 2019 re: Membership for Arts and Culture Advisory Committee

• SJMC-2019-07-08/206
  Moved By Deputy Mayor O'Leary
  Seconded By Councillor Lane

  That Council appoint the following members as per the selection review process already undertaken:

  • One vacancy representing a Visual Art and Craft organization:
    • Daniel Rumbolt (VANL-CARFAC)
  • Two vacancies representing Cultural, Indigenous and Intangible Cultural Heritage organizations:
    • Jenelle Duval (First Light)
  CARRIED UNANIMOUSLY

3.

Decision Note dated June 18, 2019 re: Dissolution of Downtown Advisory Committee

• SJMC-2019-07-08/207
  Moved By Councillor Hanlon
  Seconded By Deputy Mayor O'Leary

  That Council approve the dissolution of the Downtown Advisory Committee and confirm the renewed mandate of the previously established Joint Committee of Council and Downtown St. John's.

  CARRIED UNANIMOUSLY

4.

Decision Note dated June 12, 2019 re: Youth Engagement Strategy

• SJMC-2019-07-08/208
  Moved By Deputy Mayor O'Leary
  Seconded By Councillor Lane

  That Council support the proposed direction for the development of a youth engagement strategy as outlined in the above cited Decision Note.

  CARRIED UNANIMOUSLY

5.

BHEP Report - June 12, 2019 - Decision Note dated May 6, 2019 re: Metal Roofs and Solar Panels in the St. John's Heritage Areas

• SJMC-2019-07-08/209
  Moved By Councillor Lane
  Seconded By Councillor Korab

  That Council approve the recommendation of the Built Heritage Experts Panel as follows:

  That the following apply to the use of modern roof materials in heritage areas:

  • Shingle-style metal roofs for residential dwellings will be permitted subject to the material replicating heritage style.  Non-residential buildings may be permitted other styles of metal roofs if the style replicates the existing roof style.
  • Solar Panels will be permitted as long as they are not visible from the street.
  CARRIED UNANIMOUSLY

6.

BHEP Report - June 12, 2019 - Decision Note dated June 10, 2019 re: 6 Cathedral Street, Masonic Temple Renovations - Exterior Renovations

• SJMC-2019-07-08/210
  Moved By Councillor Lane
  Seconded By Deputy Mayor O'Leary

  That the Committee approve the following recommendation of the Built Heritage Experts Panel:

  That Council approve the exterior renovations and installation of a fire exit stairway on the Masonic Temple, located at 6 Cathedral Street subject to the following:

  • Replacement of glass on the north side, where the stairwell is proposed, should be done with non-wired type, fire-rated glass.
  • The color of the proposed wooden stairway should match the existing brick work and stained in accordance with manufacturer's specifications.
  CARRIED UNANIMOUSLY

7.

BHEP Report - June 12, 2019 - Decision Note dated June 18, 2019 re: Application to Develop a Multi-Purpose Annex, St. John's Designated Heritage Building, Anglican Cathedral of St. John the Baptist, 16 Church Hill, DEV 1900091

• SJMC-2019-07-08/212
  Moved By Councillor Korab
  Seconded By Councillor Hanlon

  To defer this recommendation for further consideration.

  CARRIED UNANIMOUSLY
• SJMC-2019-07-08/211
  Moved By Councillor Korab
  Seconded By Councillor Collins

  That the matter be deferred pending further consideration.

  CARRIED UNANIMOUSLY

8.

Decision Note dated June 20, 2019 re: Update - Air Rights in front of 430 Water Street

• SJMC-2019-07-08/212
  Moved By Councillor Lane
  Seconded By Councillor Collins

  That Council approve an easement for the lands impacted by the pillars, subject to development approval.

  CARRIED UNANIMOUSLY

9.

Decision Note dated June 17,2019 re: Funding of Dehumidification Units

• SJMC-2019-07-08/213
  Moved By Councillor Lane
  Seconded By Councillor Korab

  That $3.03 M be reallocated from the current gas tax agreement to negate the borrowing requirement for the dehumidification project.  A decision on whether to allocate future gas tax funding or borrow our 33% share for the Mews Center project can be made later.

  CARRIED UNANIMOUSLY

8.2

Development Committee Report - June 25, 2019

• SJMC-2019-07-08/214
  Moved By Councillor Collins
  Seconded By Councillor Stapleton

  That Council approve the proposed landscape plan in accordance with Section 11.2.4 (3) of the St. John's Development Regulations.

  CARRIED UNANIMOUSLY

9.

RESOLUTIONS

10.

DEVELOPMENT PERMITS LIST

10.1

Development Permits List for period June 20 to July 4, 2019

Council considered as information, the above noted Development Permits List for the period June 20 to July 4, 2019.

11.

BUILDING PERMITS LIST

11.1

Building Permits List for period June 20 to July 3, 2019

• SJMC-2019-07-08/215
  Moved By Councillor Hanlon
  Seconded By Councillor Collins

  That the building permits list for the week June 20 to July 3, 2019 be approved as presented.

  CARRIED UNANIMOUSLY

12.

REQUISITIONS, PAYROLLS AND ACCOUNTS

12.1

Weekly Payment Vouchers - Week ending June 26, 2019

• SJMC-2019-07-08/216
  Moved By Councillor Hanlon
  Seconded By Councillor Collins

  That Council adopt the weekly payment vouchers for the week ending June 26, 2019 in the amount of $4,048,434.69.

  CARRIED UNANIMOUSLY

12.2

Weekly Payment Vouchers - Week ending July 3, 2019

• SJMC-2019-07-08/217
  Moved By Councillor Hanlon
  Seconded By Councillor Collins

  That Council approve the weekly payment vouchers for the week ending July 3, 2019 in the amount of $2,875,617.79.

  CARRIED UNANIMOUSLY

13.

TENDERS/RFPS

13.1

Bid Approval Note #2019140 - Watermain Insertion Valves

• SJMC-2019-07-08/218
  Moved By Councillor Froude
  Seconded By Councillor Hanlon

  That Council award this open call to the only bidder meeting specifications Emco Waterworks in the amount $127,292.19 (HST included), as per the Public Procurement Act.

  CARRIED UNANIMOUSLY

13.2

Bid Approval Note #2019084 - Traffic Signal Equipment

• SJMC-2019-07-08/219
  Moved By Councillor Froude
  Seconded By Councillor Hanlon

  That Council approve the recommendation outlined in the above cited Bid Approval Note.  This open call contains 24 items which are awarded individually.  All bids received are attached and the lowest qualified bids are highlighted.  It is recommended to award this RFQ to the lowest bidders meeting specifications as per the Public Procurement Act.

  CARRIED UNANIMOUSLY

13.3

Bid Approval Note #2019153 - Two Current Production Sidewalk Plows with Blower and Blade

• SJMC-2019-07-08/220
  Moved By Councillor Froude
  Seconded By Councillor Korab

  That Council award this open call to the lowest bidder meeting specifications, Holder Tractors Inc. (Bid 2), as per the Public Procurement Act, for the amount of $306,016.68, including HST.  The City reserves the right to order an additional 1 unit within six months of award for the amount of $153,008.34, including HST.

  CARRIED UNANIMOUSLY

13.4

Bid Approval Note #2019146 - Combined Sewer Overflow Monitoring

• SJMC-2019-07-08/221
  Moved By Councillor Froude
  Seconded By Councillor Stapleton

  That Council award this open call to Cahill Instrumentation & Technical Services (2011) Ltd. in the amount of $262,997.51 (HST included), as the lowest bidder meeting specifications as per the Public Procurement Act.

  CARRIED UNANIMOUSLY

13.5

RFP - 2019123 2019 Watermain Condition Assessment (Churchill Square Area)

Lynnann Winsor, Deputy City Manager of Public Works left the meeting at 5:14 PM.

• SJMC-2019-07-08/222
  Moved By Councillor Froude
  Seconded By Deputy Mayor O'Leary

  That the RFP be awarded to Echologies, a division of Mueller Canada Ltd. in the amount of $277,130.75 based on an evaluation of the proposals by the City's evaluation team as per the Public Procurement Act.

  CARRIED UNANIMOUSLY

13.6

Departmental Approval Request - RFP Independent Claims Adjusting Services

• SJMC-2019-07-08/223
  Moved By Councillor Froude
  Seconded By Councillor Hanlon

  That Council award the RFP to Crawford & Company (Canada) Inc. in the amount of $110.00/hour based on an evaluation of the proposals by the City's evaluation team as per the Public Procurement Act.

  CARRIED UNANIMOUSLY

14.

NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS

15.

OTHER BUSINESS

15.1

Ratification of E-Poll re: Decision Note Dated June 28, 2019 re: Road Closure Approval (Graves St (weekend of June 29-30, 2019)

• SJMC-2019-07-08/224
  Moved By Deputy Mayor O'Leary
  Seconded By Councillor Korab

  That Council ratify the E-poll conducted on June 26, 2019 approving the road closure of Graves St. during the weekend of June 29-30, 2019.

  CARRIED UNANIMOUSLY

15.2

Decision Note dated June 28,2019 re: Travel Authorization - Offshore Europe in September

• SJMC-2019-07-08/225
  Moved By Councillor Collins
  Seconded By Councillor Lane

  That Council approve the costs associated with sending the Mayor to the Offshore Europe Conference in September 2019.

  CARRIED UNANIMOUSLY

15.3

Decision Note dated July 3, 2019 re: 288 Water Street - Yellow Belly Brewery Ltd.

• SJMC-2019-07-08/226
  Moved By Councillor Lane
  Seconded By Councillor Hanlon

  That Council approve the seasonal lease of the property outlined in red on the Schedule "A" included in the agenda.

  CARRIED UNANIMOUSLY

15.4

Economic Outlook 2019

Council considered as information the above noted Economic Outlook, 2019.  Deputy Mayor O'Leary highlighted various sections of the report.

15.5

Decision Note dated July 5, 2019 re: St. John's Local Board of Appeal

• SJMC-2019-07-08/227
  Moved By Councillor Hanlon
  Seconded By Councillor Stapleton

  That Council appoint the following two applicants to the St. John's Local Board of Appeal:

  • Cliff Johnston
  • Bruce Blackwood
  CARRIED UNANIMOUSLY

16.

ADJOURNMENT

There being no further business, the meeting adjourned at 5:41 pm.