Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

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4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Jamie Korab
  • Councillor Wally Collins
Regrets:
  • Councillor Dave Lane
  • Councillor Ian Froude
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Shanna Fitzgerald, Legislative Assistant
  • Kelly Maguire, Public Relations & Marketing Officer
Others:

  • Sherry Colford, Director of Regional Fire Services
    Gary Power, Fire Prevention Officer

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

2.1
Fire Prevention Week 2020
This item has attachments. 

1.St. John's Proclamation - Fire Prevention Week.pdf

Chief Sherry Colford and Officer Gary Power were in attendance for the Fire Prevention Week 2020 proclamation.

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2020-10-05/488
    Moved ByCouncillor Collins
    Seconded ByDeputy Mayor O'Leary

    That the Agenda be adopted as presented.



    MOTION CARRIED (8 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - September 28, 2020
This item has attachments. 

1.Post-Meeting Minutes - RCM_Sep28_2020 - English.pdf
  • SJMC-R-2020-10-05/489
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hanlon

    That the minutes of the meeting held on September 28, 2020 be adopted as presented.



    MOTION CARRIED (8 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

5.1
Notice of Motion - Heritage Designation - 172 Campbell Avenue
This item has attachments. 

1.NOTICE OF MOTION - Heritage Designation - 172 Campbell Avenue.pdf
2.Heritage Designation By-Law - 172 Campbell Avenue.pdf

Councillor Burton presented the following Heritage Designation By-Law for 172 Campbell Avenue.

  • SJMC-R-2020-10-05/490
    Moved ByCouncillor Burton
    Seconded ByCouncillor Korab

    That Council adopt a Heritage Designation By-Law for 172 Campbell Avenue (PID #24149) so as to have the structure situated on this property designated as a Heritage Building.

     



    MOTION CARRIED (8 to 0)

6.
NOTICES PUBLISHED
 

6.1
133 Old Bay Bulls - Residential Low Density (R1) Zone - Ward 5
This item has attachments. 

1.133 Old Bay Bulls Road.pdf
2.133 Old Bay Bulls Road - 2 submissions_REDACTED.pdf

Application
A Discretionary Use application has been submitted to operate a Home Occupation in a portion of the Dwelling at 133 Old Bay Bulls Road. The proposed business will offer a Dog Training and Dog Wash Service.

Description
Training Services will be limited to two dogs at a time, and all training will take place inside the Dwelling. The dogs will be accompanied and controlled by the owners at all times and will be leashed when entering and leaving the business. The wash services are for shampoo, brush and dry only, limited to one dog at a time.

The proposal will have a floor area of 44.77m2. The business will be available by appointment only on Monday, Wednesday and Friday 9 a.m.–5 p.m., Tuesday and Thursday 11 a.m.–3 p.m. and 7 p.m.–9 p.m. (evenings for training only) and Saturday 11 a.m.–3 p.m. Training services will take place in 1-hour intervals. The property owner is the sole employee. On-site parking is provided.

2 submissions received.

  • SJMC-R-2020-10-05/491
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hanlon

    That Council approve the application for a Home Occupation offering a Dog Training and Dog Wash Service in a portion of the Dwelling at 133 Old Bay Bulls Road, subject to meeting all applicable requirements.



    MOTION CARRIED (8 to 0)

6.2
520 Main Road - Residential Low Density (R1) Zone - Ward 5
This item has attachments. 

1.520 Main Road.pdf

Application
A Change of Non-Conforming Use Application has been submitted at 520 Main Road to change the Use from a convenience store to a Pet Grooming Salon

Description
The proposed business will occupy a floor area of 46.5 m2. The proposed hours of operation are Tuesday to Friday and every second Saturday, 10:30 a.m. to 5 p.m. Clients are by appointment only, ranging 1-6 hours in length and 1 client at a time. Drop off and pick up only. The business will employ 1 person with 1 additional employee in the future. On-site parking is provided.

No submissions received.

  • SJMC-R-2020-10-05/492
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hickman

    That Council approve the Change of Non-Conforming Use Application submitted at 520 Main Road to change the Use from a convenience store to a Pet Grooming Salon, subject to meeting all applicable requirements. 



    MOTION CARRIED (8 to 0)

7.
COMMITTEE REPORTS
 

7.1
Development Committee Report
 

1.
Request for Increased Height for an Accessory Building in the Watershed - 88 Clarke’s Hillview Road, Town of Paradise - INT2000088
This item has attachments. 

1.Development Committee - Increased Height for Accessory Building - Watershed, Town of Paradise - INT2000088.pdf
2.Location Map - 88 Clarke's Hillview Road.pdf
  • SJMC-R-2020-10-05/493
    Moved ByCouncillor Burton
    Seconded ByCouncillor Korab

    That Council reject the proposed height increase to 4.4m for an Accessory Building at 88 Clarke’s Hillview Road, Town of Paradise, as it is contrary to the Watershed Agreement between the City of St. John’s and the Town of Paradise.



    MOTION CARRIED (8 to 0)

2.
Request to set the parking requirement for a Service Shop - 55 Kiwanis Street - INT2000091
This item has attachments. 

1.Development Committee - Request to Set the Parking for Proposed Service Shop - 55 Kiwanis Street - INT2000091.pdf
2.Location Map - 55 KIWANIS STREET.pdf
  • SJMC-R-2020-10-05/494
    Moved ByCouncillor Burton
    Seconded ByDeputy Mayor O'Leary

    That Council set 12 parking spaces as the requirement for parking at 55 Kiwanis Street for the proposed Service Shop.



    MOTION CARRIED (8 to 0)

3.
Set Parking Requirement for proposed Custom Workshop Use - 60 O’Leary Avenue - INT2000090
This item has attachments. 

1.Development Committee- Set Parking Requirement at 60 OLeary Avenue- INT2000090.pdf
2.Location Map 60 OLeary.pdf
  • SJMC-R-2020-10-05/495
    Moved ByCouncillor Burton
    Seconded ByCouncillor Stapleton

    That Council set 26 parking spaces as the parking requirement for the proposed Custom Workshop Use (Kitchen Building and Supply Shop) at 60 O’Leary Avenue.



    MOTION CARRIED (8 to 0)

8.
DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 
 

9.
BUILDING PERMITS LIST
 

9.1
Building Permits List for the Period of September 24 - 30, 2020
This item has attachments. 

1.Permit List October 5, 2020.pdf
  • SJMC-R-2020-10-05/496
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Hanlon

    That Council approve the Building Permits List for the period of September 24 to September 30, 2020.



    MOTION CARRIED (8 to 0)

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for the Week Ending September 30, 2020
This item has attachments. 

1.Council List Week Ending September 30, 2020.pdf
  • SJMC-R-2020-10-05/497
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Collins

    That Council approve the Weekly Payment Vouchers for the week ending September 30, 2020 in the amount of $7,607,164.12.



    MOTION CARRIED (8 to 0)

11.
TENDERS/RFPS
 

11.1
2020138 - Snow Clearing & Ice Control at Water Treatment Plants
This item has attachments. 

1.2020138 - Snow Clearing and Ice Control at Water Treatment Plants.pdf
2.2020138 - Bid Summary.pdf
  • SJMC-R-2020-10-05/498
    Moved ByCouncillor Korab
    Seconded ByDeputy Mayor O'Leary

    That Council award this open call to the lowest bidder meeting specifications, Fairview Investments Limited, for $87,543.75 (HST Included) as per the Public Procurement Act.



    MOTION CARRIED (8 to 0)

11.2
2020144 - Downtown Sidewalk Snow Clearing and Ice Control
This item has attachments. 

1.2020144 - Downtown Sidewalk Snow Clearing and Ice Control.pdf
2.2020144 - Bid Summary.pdf

Minutes of October 5th amended to correct Councillor Hanlon's incorrect abstention in the following vote.  The abstention was submitted in error. 

  • SJMC-R-2020-10-05/499
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Hanlon

    That Council award this open call to the lowest bidder meeting specifications, Alltask Excavating Inc. for $129,900.00 per year (HST Included) as per the Public Procurement Act.



    MOTION CARRIED (8 to 0)

11.3
2020136 - Standing Offer to supply anthracite and sand media
This item has attachments. 

1.2020136 - Standing Offer to supply anthracite and sand filter media to the City of St. John's (Revised).pdf
  • SJMC-R-2020-10-05/500
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That Council award open call 2020136 Standing Offer to supply and deliver anthracite and sand filter media to the lowest bidder meeting specification, Ornamental Concrete, for the sum of $143,249.75 (HST included) as per the Public Procurement Act.

    Please note this contract was originally approved by Council to be awarded to Anthrafilter Media & Coal Ltd. (SJMC-R-2020-08-31/434) this vendor was not willing to supply the required documentation to finalize the award process and therefore disqualified.



    MOTION CARRIED (8 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

13.
OTHER BUSINESS
 

14.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 3:36 pm.

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