Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Meeting #:
Date:
-
Location:
4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Dave Lane
  • Councillor Sandy Hickman
  • Councillor Deanne Stapleton
  • Councillor Hope Jamieson
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
Regrets:
  • Councillor Debbie Hanlon
Staff:
  • Kevin Breen, City Manager
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Shanna Fitzgerald, Legislative Assistant
Others:
  • Linda Bishop, Acting City Solicitor

    Brian Head, Acting Deputy City Manager of Public Works

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”


September 1, 2019 as International Women in Cyber Day

  • SJMC-2019-08-19/291
    Moved ByCouncillor Collins
    Seconded ByCouncillor Jamieson

    That the agenda be adopted with the following additions:

    • Addition to the Special Events Advisory Committee Report - Chef's Hike at the O'Brien Farm
    • RFP - Supply of Services for Paid Parking Management and Enforcement
    • RFP - 2019 Bridge Rehabilitation Program

    and the following deletion:

    • Decision Note dated August 14, 2019 re: Application to Develop a Multi-Purpose Annex - St. John’s Designated Heritage Building, Anglican Cathedral of St. John the Baptist - 16 Church Hill - DEV1900091
    MOTION CARRIED
  • SJMC-2019-08-19/292
    Moved ByCouncillor Burton
    Seconded ByCouncillor Stapleton

    That the minutes of August 5, 2019 be adopted as presented.

    MOTION CARRIED

Applicant: KMK Properties

Councillor Hickman has requested that Staff review the parking and circulation plan for traffic in the Churchill Square Area and how to improve it for pedestrians as well as how to further enhance the green space.

Councillor Burton suggested the developer continue to consult with the Built Heritage Experts Panel to discuss design considerations. She also requested that consideration be given to the financial arrangement for parking permits and leasing and how this compares to the fair market value of those parking spaces.

  • SJMC-2019-08-19/293
    Moved ByCouncillor Burton
    Seconded ByCouncillor Lane

    That Council adopt St. John’s Development Regulations Amendment Number 699, 2019, which will amend text in the Commercial Mixed Use (CM) Zone, to allow the proposed 6-Storey Mixed-Use Building at 43-53 Rowan Street within the Churchill Square Retail Area and related residential parking within the designated retail area. If the attached amendment is adopted by Council, it will then be referred to the Department of Municipal Affairs and Environment with a request for Provincial Registration in accordance with the provisions of the Urban and Rural Planning Act.

    As part of the approval process Council should also approve the following parking recommendations:

    A: Rowan Place

    Approximately 32 dedicated parking stalls on Rowan Place are proposed to be leased to the proponent. This number is to be tied to the total unit count, less the on-site parking provided. As such, the residential portion of the development will benefit from 1 dedicated parking stall per unit as required by City regulation. These leased spaces will be the responsibility of the proponent to enforce.

    B: Churchill Square Parking

    Approximately 36 additional residential permits are proposed to be made available to the proponent. This number will be determined by subtracting the number of stalls leased on Rowan Place from the total requested (68). These residential permit holders as well as those with employee/ commercial permits to be restricted to a defined ‘permit corral’ to ensure they are not in ‘prime’ perimeter stalls. The spaces in this corral would also be available for general public use. From Dec 1 to April 30 each year these residential permit holders to be further limited to a defined winter maintenance corral between 6PM and 8AM.

    C: Winter Maintenance

    The City to increase winter maintenance on the square to a commercial ‘curb to curb’ snow clearing standard.

    MOTION CARRIED
  • SJMC-2019-08-19/294
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Lane

    That the Ticketing Amendment By-Law be amended to include a separate section specifically for timed parking areas. The By-Law is attached for Council’s adoption.

    MOTION CARRIED
Shanna Fitzgerald, Legislative Assistant left the meeting at 6:42 PM.
  • SJMC-2019-08-19/295
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Stapleton

    That until such time as a new Heritage By-Law has been adopted by Council, applications for additions to a designated Heritage Building (excluding those in Residential Zones) be brought to Council, prior to development approval to allow Council to consider whether a public meeting is warranted.

    MOTION LOST (3 to 7)
  • SJMC-2019-08-19/296
    Moved ByCouncillor Burton
    Seconded ByCouncillor Jamieson

    Until such time as a new Heritage By-Law has been adopted by Council, applications for additions to a designated Heritage Building (excluding those in Residential Zones) that do not meet the Heritage Standards be brought to Council after review by the Built Heritage Experts Panel, prior to final approval to allow Council to consider whether a public meeting is warranted.

    MOTION LOST (2 to 8)
  • SJMC-2019-08-19/297
    Moved ByCouncillor Jamieson
    Seconded ByCouncillor Froude

    That this Notice of Motion be deferred pending preparation of an information note.

    MOTION CARRIED

A Discretionary Use application has been submitted requesting permission to operate a Home Occupation for Music Lessons at 54 Freshwater Road.

  • SJMC-2019-08-19/298
    Moved ByCouncillor Jamieson
    Seconded ByCouncillor Burton

    That the application be approved subject to all applicable City requirements.

    MOTION CARRIED

A change of Non-Conforming Use application has been submitted requesting permission to extend the lounge use within the existing building.

  • SJMC-2019-08-19/299
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hickman

    That the application be approved subject to all applicable City requirements.

    MOTION CARRIED

Approved via E-poll on August 14, 2019.

  • SJMC-2019-08-19/300
    Moved ByCouncillor Korab
    Seconded ByDeputy Mayor O'Leary

    That Council approve the Mary Brown’s Mural Reveal/Grand Opening and associated road closure on August 17, 2019 subject to conditions set out by the Special Events Advisory Committee.

    MOTION CARRIED
  • SJMC-2019-08-19/301
    Moved ByCouncillor Korab
    Seconded ByCouncillor Jamieson

    That the George Street Tailgate Party scheduled for September 13 & 14, 2019 be approved subject to conditions set out by the Special Events Advisory Committee.

    MOTION CARRIED
  • SJMC-2019-08-19/302
    Moved ByCouncillor Korab
    Seconded ByDeputy Mayor O'Leary

    That the Take back the Night event scheduled for September 20, 2019 be approved subject to conditions set out by the Special Events Advisory Committee.

    MOTION CARRIED
  • SJMC-2019-08-19/303
    Moved ByCouncillor Korab
    Seconded ByDeputy Mayor O'Leary

    That the Gower Street Block Party and associated road closure scheduled for September 22, 2019 be approved subject to conditions set out by the Special Events Advisory Committee.

    MOTION CARRIED
  • SJMC-2019-08-19/304

    That the Chef's Hike at the O'Brien Farm and associated road closure scheduled for August 22, 2019 be approved subject to conditions set out by the Special Events Advisory Committee.

    MOTION CARRIED
  • SJMC-2019-08-19/305
    Moved ByCouncillor Burton
    Seconded ByCouncillor Jamieson

    That item be referred to the Built Heritage Experts Panel for further consideration.

    MOTION CARRIED
  • SJMC-2019-08-19/306
    Moved ByCouncillor Burton
    Seconded ByCouncillor Lane

    That Council approve the 9.7% Lot Variance in order to transfer land to the adjacent property owner.

    MOTION CARRIED
  • SJMC-2019-08-19/307
    Moved ByCouncillor Burton
    Seconded ByCouncillor Collins

    That Council approve the 9.5% rear yard variance for the proposed building extension.

    MOTION CARRIED
  • SJMC-2019-08-19/308
    Moved ByCouncillor Burton
    Seconded ByCouncillor Lane

    That the application for the replacement of the existing dwelling be approved as it meets City Act criteria of being more than 50% dilapidated, with the following conditions:

    1. The total floor area must not exceed 50% of the existing dwelling as proposed;
    2. The building plans are to be submitted, reviewed and approved by Development Staff;and
    3. The relocation of the accessory building shall be inspected before and after relocation.
    MOTION CARRIED
  • SJMC-2019-08-19/309
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Jamieson

    That the Building Permits List for the period August 1-14, 2019 be approved as presented.

    MOTION CARRIED
  • SJMC-2019-08-19/310
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Jamieson

    That Council adopt the weekly payment vouchers for the week ending August 7, 2019 in the amount of $7,054,527.03.

    MOTION CARRIED
  • SJMC-2019-08-19/311
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Jamieson

    That Council adopt the weekly payment vouchers for the week ending August 14, 2019 in the amount of $5,676,447.27.

    MOTION CARRIED
  • SJMC-2019-08-19/312
    Moved ByCouncillor Froude
    Seconded ByCouncillor Jamieson

    That this open call be awarded to Handyman Experts Ltd. ($134,385.55 HST Included) the lowest submission meeting specifications as per the Public Procurement Act.

    MOTION CARRIED
  • SJMC-2019-08-19/313
    Moved ByCouncillor Froude
    Seconded ByCouncillor Hickman

    That this RFP be awarded to Harbourside Engineering Consultants in the amount of $358,027.49 based on an evaluation of the proposals by the City's evaluation team as per the Public Procurement Act.

    MOTION CARRIED
  • SJMC-2019-08-19/314
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That this RFP be awarded to Cale Canada Inc. in the amount of $2,410,000 based on an evaluation of the proposals by the City's evaluation team as per the Public Procurement Act.

    MOTION CARRIED

Councillor Korab tabled a Petition from citizens concerned about the development of the HGR Mews Community Center in Mundy Pond Park. They are opposed to the location selection.

  • SJMC-2019-08-19/315
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council ratify the E-poll for Bid Approval Note 2019168 - Linegar Ave Upgrading Phase 1B to award this open call to the lowest bidder meeting specifications, Pyramid Constructions Limited, for $1,598,511.50 (HST included) as per the Public Procurement Act.

    MOTION CARRIED
  • SJMC-2019-08-19/316
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Stapleton

    That Council approve the travel and associated costs for Mayor Breen to attend the Atlantic Mayor’s Congress meetings in Campbellton, New Brunswick from October 3 to 6, 2019.

     

    MOTION CARRIED
  • SJMC-2019-08-19/317
    Moved ByCouncillor Collins
    Seconded ByCouncillor Burton

    That the recommendation contained in the above cited decision note be deferred pending review of the petition tabled by Councillor Korab.

    MOTION LOST (3 to 7)
  • SJMC-2019-08-19/318
    Moved ByCouncillor Korab
    Seconded ByCouncillor Collins

    That Council approve Mundy Pond Park as the future site location of the H.G.R. Mews Community Centre Replacement.

    MOTION CARRIED
  • Councillor Burton suggested that rims be installed around garbage bins to hold pop bottles so they can be collected for recycling. The matter was referred to Clean St. John’s and the Parks Department.
  • Councillor Burton requested that the Final Report of the National Inquiry into Missing and Murdered Indigenous Women and Girls be circulated among Council and Staff.
  • Councillor Collins requested that Staff consider the location of any new splash pads and advise of any plans for future Splash Pads.

There being no further business, the meeting adjourned at 6:34 pm.

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