Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

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4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Dave Lane
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Hope Jamieson
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
Staff:
  • Kevin Breen, City Manager
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Shanna Fitzgerald, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

1.
CALL TO ORDER
 

2.
PROCLAMATIONS/PRESENTATIONS
 

3.
APPROVAL OF THE AGENDA
 

3.1
Adoption of Agenda
 

  • SJMC-R-2020-04-27/197
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Lane

    That the Agenda be adopted as presented.

    MOTION CARRIED (11 to 0)

4.
ADOPTION OF THE MINUTES
 

4.1
Adoption of Minutes - April 13, 2020
This item has attachments. 

1.Post-Meeting Minutes - RCM_Apr13_2020 - English.pdf
  • SJMC-R-2020-04-27/198
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Froude

    That the minutes of the Regular Council Meeting held April 13, 2020 be adopted as presented.

    MOTION CARRIED (11 to 0)

5.
BUSINESS ARISING FROM THE MINUTES
 

5.1
2020 Streets Rehabilitation Program List
This item has attachments. 

1.2020 Streets Rehabilitation Program.pdf
2.2020 Streets Rehab Program Council List.pdf

Councillor Froude presented the attached 2020 Streets Rehabilitation Program List to Council for information.

5.2
Strategic Plan 2020 Quarter 1 Progress Report
This item has attachments. 

1.Strategic Plan 2020 Quarter 1 Progress Report.pdf
2.Council Update Report April 2020-2020-04-22.pdf
3.CI project status report-2020-04-22 (003).pdf

The City Manager gave a brief update on the above noted Strategic Plan 2020 Progress Report for Council's information. It was the consensus of Council that there should be no delay in the presentation of the City-wide Wetland Report and it will proceed directly to Council.

5.3
Transportation Changes in Response to COVID 19
 

At the Regular Council Meeting of April 13, 2020, Councillor Hickman presented information regarding the pedestrian movement during the current Covid 19 Pandemic and sought Council approval for changes.

Consideration was given to the potential for street reconfiguration and signal timing adjustments and in the interest of a timely decision Councillor Hickman brought forward the following motion. 

  • SJMC-R-2020-04-27/199
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Burton

    That Council remove the requirement for public consultation to determine whether street alignment adjustments are required related to pedestrian movement during the current Covid 19 Pandemic. Further, for staff to return to Council with recommendations on these matters.

    MOTION CARRIED (11 to 0)

6.
NOTICES PUBLISHED
This item has attachments. 

1.Notices Published - April 27, 2020.pdf

6.1
970 Portugal Cove Road - Forestry (F) - Ward 1
 

Application
A Discretionary Use Application has been submitted by Pyramid Construction Ltd. requesting permission to recognize the buildings at 970 Portugal Cove Road related to the existing quarry for Mineral Workings Use.

Description
The buildings include the scale house with a floor area of 62.2m2, asphalt plant with a floor area of 34.8m2 (operator’s control room), and a lunchroom with a floor area of 22.8m2.

No submissions received.

Deputy Mayor O'Leary requested that this item and further applications regarding quarries be referred to the staff of neighboring municipalities for their comment. It was noted that this item went through a public consultation process and there were no comments on this item.

  • SJMC-R-2020-04-27/200
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Hanlon

    That the application submitted by Pyramid Construction Ltd. requesting permission to recognize the buildings at 970 Portugal Cove Road related to the existing quarry for Mineral Workings Use be approved subject to all applicable City requirements.

    MOTION CARRIED (11 to 0)

6.2
46 Bells Turn - Residential Low-Density (R1) Zone - Ward 4
This item has attachments. 

1.46 Bells Turn - 3 submissions - REDACTED_Redacted.pdf

Application
A Discretionary Use application has been submitted to operate a Home Occupation in a portion of the dwelling at 46 Bell’s Turn. The proposed business will offer spa services such as facials and pedicures.

Description
The business will operate seven days a week between 12 noon and 7 p.m. The treatment times vary from 1.5 hours to 2 hours with one client per session by appointment only. The proposed business will occupy a floor area of approximately 11 m2 and the operator will be the sole employee.

3 submissions received.

  • SJMC-R-2020-04-27/201
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That the application to operate a Home Occupation in a portion of the dwelling at 46 Bell’s Turn be approved subject to all applicable City requirements.

    MOTION CARRIED (11 to 0)

6.3
430 Topsail Road - Commercial Regional (CR) Zone - Ward 3
 

Application
A Discretionary use application has been submitted by Golfdale Entertainment Corp. for a Lounge and Place of Amusement for Billards in a suite at 430 Topsail Road (Village Mall).

Description
The business hours of operation are noon to midnight daily and will occupy a floor area of 165m2. There are 6 employees, typically 2 per shift.

No submissions received.

  • SJMC-R-2020-04-27/202
    Moved ByCouncillor Korab
    Seconded ByCouncillor Stapleton

    That the application submitted by Golfdale Entertainment Corp. for a Lounge and Place of Amusement for Billards in a suite at 430 Topsail Road (Village Mall) be approved subject to all applicable City requirements.

    MOTION CARRIED (11 to 0)

6.4
40 Arctic Avenue - Pippy Park Zone - Ward 4
This item has attachments. 

1.40 Arctic Avenue - 1 submission - REDACTED.pdf

Application
A Discretionary Use Application has been submitted to the City of St. John's by Eastlink seeking approval to install six (6) antenna and add a new 4.8m2 equipment shelter on the roof of 40 Arctic Avenue (Earth Sciences Centre).

Description
In accordance with the City of St. John’s Siting Protocol for Wireless Facilities, the City of St. John's hereby notifies property owners in the vicinity of 40 Arctic Avenue of Eastlink’s intention to install an antenna system consisting of:

  • Six (6) Tongyu Dual Band antennas and Three (3) Remote Radio Units. Two Sectors will be installed at each location on the East, West and South Sides of the building roof, and installed at an elevation of 17m (main roof slab).
  • A 2m x 2.4m prefabricated equipment shelter to be installed on North side of building.

1 submission received.

  • SJMC-R-2020-04-27/203
    Moved ByCouncillor Froude
    Seconded ByCouncillor Korab

    That the application submitted to the City of St. John's by Eastlink seeking approval to install six (6) antenna and add a new 4.8m2 equipment shelter on the roof of 40 Arctic Avenue (Earth Sciences Centre) be approved subject to all applicable City requirements.

    MOTION CARRIED (11 to 0)

6.5
4329 Trans Canada Highway - Forestry (F) Zone - Ward 5
 

Application
A Discretionary Use Application has been submitted by C.W. Parsons Limited requesting permission to use a parcel of land  at 4239 Trans Canada Highway near Pasture Land Road as a quarry for Mineral Workings Use.

Description
The proposed 2.74 hectares of Crown Land will be used for quarrying Borrow Material, Gravel, Rock, Sand, Stockpiled Material and Aggregate, which involves drilling, blasting and crushing.

No submissions received.

Deputy Mayor O'Leary requested that this item and further applications regarding quarries be referred to the staff of neighboring municipalities for their comment. It was noted that this item went through a public consultation process and there were no comments on this item.

  • SJMC-R-2020-04-27/204
    Moved ByCouncillor Collins
    Seconded ByCouncillor Hanlon

    That the application submitted by C.W. Parsons Limited requesting permission to use a parcel of land at 4239 Trans Canada Highway near Pasture Land Road as a quarry for Mineral Workings Use be approved subject to all applicable City requirements.

    MOTION CARRIED (11 to 0)

7.
COMMITTEE REPORTS
 

7.1
Development Committee Report
 

1.
Request for Accessory Building in the Rural Zone - INT2000030 - 161 Sugarloaf Road
This item has attachments. 

1.Development Committee - Request for Accessory Building in the Rural Zone - 161 Sugarloaf Road - INT2000030.pdf
2.SugarloafRd161 Map.pdf
  • SJMC-R-2020-04-27/205
    Moved ByCouncillor Burton
    Seconded ByCouncillor Jamieson

    That Council approve the construction of a 64m2 Accessory Building in the Rural Zone at 161 Sugarloaf Road, subject to the condition that the permit for the Accessory Building is not to be released until the dwelling extension has been completed.

    MOTION CARRIED (11 to 0)

2.
Request for Building Line Setback for Front Extension -  INT2000031 - 14 Tunis Court
This item has attachments. 

1.Development Committee - Request for Building Line Setback for Front Extension - 14 Tunis Court - INT2000031.pdf
2.Tunis Court 14 Map.pdf
3.Tunis Court 14 Survey.pdf
  • SJMC-R-2020-04-27/206
    Moved ByCouncillor Burton
    Seconded ByCouncillor Froude

    That Council approve 4.5 metre Building Line setback at 14 Tunis Court in order to accommodate the 1.6m x 2.2m extension on the front of the property for a porch.

    MOTION CARRIED (11 to 0)

8.
DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 
 

9.
BUILDING PERMITS LIST
 

9.1
Building Permits List for the week ending April 22, 2020
This item has attachments. 

1.Permit List April 27, 2020.pdf
  • SJMC-R-2020-04-27/207
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Hanlon

    That Council approve the Building Permits List for the week ending April 22, 2020.

    MOTION CARRIED (11 to 0)

10.
REQUISITIONS, PAYROLLS AND ACCOUNTS
 

10.1
Weekly Payment Vouchers for the Week Ending April 15, 2020
This item has attachments. 

1.Council List Week Ending April 15, 2020.pdf
  • SJMC-R-2020-04-27/208
    Moved ByCouncillor Lane
    Seconded ByCouncillor Stapleton

    That Council approve the Weekly Payment Vouchers for the week ending April 15, 2020 in the amount of $5,160,354.45.

    MOTION CARRIED (11 to 0)

10.2
Weekly Payment Vouchers for the Week Ending April 22, 2020
This item has attachments. 

1.Council List Week Ending April 22, 2020.pdf
  • SJMC-R-2020-04-27/209
    Moved ByCouncillor Korab
    Seconded ByDeputy Mayor O'Leary

    That Council approve the Weekly Payment Vouchers for the week ending April 22, 2020 in the amount of $1,786,320.98.

    MOTION CARRIED (11 to 0)

11.
TENDERS/RFPS
 

11.1
2020047 - Miscellaneous Asphalt Repairs
This item has attachments. 

1.Open Call 2020047 Miscellaneous Asphalt Repairs.pdf
  • SJMC-R-2020-04-27/210
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council accept the recommendation to award Open Call 2020047 Miscellaneous Asphalt Repairs to English's Paving Corporation in the sum of ($345,598.00 HST included) the lowest bidder meeting specifications as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)

11.2
202000013 - Security Contract Services 
This item has attachments. 

1.Security Services Contract 202000013.pdf
  • SJMC-R-2020-04-27/211
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hanlon

    That Council award this RFP to Commissionaires of NL in the amount of $564,090.32 +HST per year based on an evaluation of the proposals by the City’s evaluation team as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)

11.3
2020006 – Supply and Delivery of Fire Department Supplies and Equipment
This item has attachments. 

1.2020006 - Supply and Delivery of Fire Department Supplies and Equipment.pdf
2.2020006 - Spreadsheet for council.pdf
  • SJMC-R-2020-04-27/212
    Moved ByCouncillor Collins
    Seconded ByCouncillor Lane

    That Council award this open call 2020006 – Supply and Delivery of Fire Department Supplies and Equipment to the lowest bidders meeting the specifications, as per the Public Procurement Act. This open call contains 100 items, in 4 sections which are awarded by the each.

    MOTION CARRIED (11 to 0)

11.4
2020046 - Roads Shouldering & Ditching - Various Locations City Wide
This item has attachments. 

1.2020046 Roads Shouldering and Ditching Various Locations City Wide.pdf
  • SJMC-R-2020-04-27/213
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That Council accepts the recommendation to award to the lowest bidder meeting specifications Bursey Excavating & Development Inc. for the sum of $636,652.50 (HST Included) for open call 2020046 Roads Shouldering and Ditching – Various Locations City Wide, as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)

11.5
Street Widening - Corner Brook assistance following the January 17 blizzard
This item has attachments. 

1.Street Widening - Corner Brook assistance following the January 17 blizzard.pdf
2.Contract Award Without Open Call (Corner Brook).pdf
3.Departmental Council Approval Request (CB).pdf
  • SJMC-R-2020-04-27/214
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    THAT Council approve payment to the City of Corner Brook in the amount of $101,683.51 for street widening/snowblower assistance provided following the January 17, 2020 blizzard.

    MOTION CARRIED (11 to 0)

12.
NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS
 

12.1
Notice of Motion - Heritage Designation By-Law - Cantilever Pedestrian Bridge - Bowring Park
This item has attachments. 

1.NOTICE OF MOTION - Heritage Designation - Cantilever Bridge - Bowring Park.pdf
2.Heritage Designation By-Law - Cantilever Pedestrian Bridge - Bowring Park.pdf

Notice of Motion and Draft By-Law for heritage designation of the cantilever pedestrian bridge in Bowring Park.

Deputy Mayor O'Leary gave notice that at the next Regular meeting of Council she will move a motion to adopt a Heritage Designation By-Law for the following property so as to have the structure situated on this property designated as a Heritage Building:

• Cantilever (Ove Arup) Pedestrian Bridge, 100 Bowring Park Road

12.2
Notice of Motion - Restrictions to City Parks
 

Councillor Froude gave the following Notice of Motion:

I give notice that at a future meeting of Council, I will put forward a motion that modifies the restrictions currently in place within many City Parks to then allow travel through the parks and open spaces via wheelchair, walking, running, and biking; while keeping playground structures, sports courts, and dog parks closed.

13.
OTHER BUSINESS
 

13.1
Zero Cigarette Butt Campaign
This item has attachments. 

1.Zero Cigarette Butts Campaign.pdf
2.Letter of support from Downtown St John’s re Zero Cigarette Butts Campaign.pdf
3.Letter of Support from George Street Association for Zero Cigarette Butt Campaign.pdf

Councillor Stapleton advised Council that this campaign has been delayed until next year due to Covid 19.

  • SJMC-R-2020-04-27/215
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Stapleton

    That Council approve the installation of cigarette butt receptacles throughout Downtown by Clean St. John’s as part of the Zero Cigarette Butt Campaign, including on decorative light poles.

    MOTION CARRIED (11 to 0)

13.2
Litter Clean Up Process
This item has attachments. 

1.Litter.pdf

Councillor Froude presented information to Council on the Litter Clean Up Process. The Covid 19 pandemic has forced the City of St. John’s to change how it operates. The Downtown Litter Crew is in operation and City of St. John’s and Grand Concourse Authority employees have begun litter cleanup and garbage collection along trails and roadsides. Approximately 400 additional garbage bins will be installed throughout the City and additional staff with the Parks and Open Spaces Division begin next week with litter cleanup as a priority. The public are encouraged to participate by safely cleaning up their property. 

Deputy Mayor O'Leary requested an update on garbage lids and street cleaners. The Deputy City Manager of Public Works advised that staff are purchasing covers for garbage bins and street cleaners will be in operation once temperatures are consistently above zero.

Councillor Stapleton advised that Clean St. John's are planning a social media campaign on community cleanups in the coming weeks. 

14.
ADJOURNMENT
 

There being no further business, the meeting adjourned at 4:23 pm.

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