Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Monday, January 18, 2021 at 3:00 P.m. - 6:00 P.m.

4th Floor City Hall

Present:

• Mayor Danny Breen
• Councillor Maggie Burton
• Councillor Sandy Hickman
• Councillor Debbie Hanlon
• Councillor Deanne Stapleton
• Councillor Jamie Korab
• Councillor Ian Froude
• Councillor Wally Collins
• Councillor Shawn Skinner

Regrets:

• Deputy Mayor Sheilagh O'Leary

Staff:

• Kevin Breen, City Manager
• Derek Coffey, Deputy City Manager of Finance & Administration
• Tanya Haywood, Deputy City Manager of Community Services
• Lynnann Winsor, Deputy City Manager of Public Works
• Cheryl Mullett, City Solicitor
• Elaine Henley, City Clerk
• Ken O'Brien, Chief Municipal Planner
• Shanna Fitzgerald, Legislative Assistant
• Kelly Maguire, Public Relations & Marketing Officer

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

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1.

CALL TO ORDER

2.

PROCLAMATIONS/PRESENTATIONS

3.

APPROVAL OF THE AGENDA

3.1

Adoption of Agenda

• SJMC-R-2021-01-18/28
  Moved By Councillor Hanlon
  Seconded By Councillor Stapleton

  That the agenda be adopted as presented.

  
  
  
  MOTION CARRIED

4.

ADOPTION OF THE MINUTES

4.1

Adoption of Minutes - January 11, 2021

• SJMC-R-2021-01-18/29
  Moved By Councillor Skinner
  Seconded By Councillor Burton

  That the minutes of the Regular meeting held on January 11, 2021 be adopted as presented.

  
  
  
  MOTION CARRIED

5.

BUSINESS ARISING FROM THE MINUTES

6.

NOTICES PUBLISHED

6.1

10 Hunts Lane - Residential Low Density (R1) Zone - Ward 4

A change of Non-Conforming Use application has been submitted for 10 Hunt’s Lane.

The proposed Use is for an Establishment for a Takeout and the preparation of prepackaged food for distribution to local stores, which will replace the previous convenience store Use. The building has a floor area of approximately 149m2

The Eating Establishment will employ up to 6 employees and operate Monday-Sunday 11 a.m. – 9 p.m. No eating area will be located within the building; only takeout service will be provided. The prepackaged food will be distributed to local stores by a domestic van once a day at 11 a.m. Seven parking spaces are provided on-site.

Two (2) Submissions Received.

• SJMC-R-2021-01-18/30
  Moved By Councillor Froude
  Seconded By Councillor Hickman

  That Council approve the change of Non-Conforming Use to an Eating Establishment (Takeout) for 10 Hunt’s Lane, subject to meeting all applicable requirements.

  
  
  
  MOTION CARRIED

6.2

27 Mayor Avenue - Residential High Density (R3) Zone - Ward 2

A change of Non-Conforming Use application has been submitted by Terra Bruce Productions Inc. for 27 Mayor Avenue.

The proposed use is for rehearsals only, which will replace the previous Judy Knee Dance Studio. The business will involve both office and rehearsal space for a theatre and TV production company. There will be a maximum of 25 members on-site, with no public business, customer interaction or public performances. The hours of operation are 7 days a week within the hours of 9 a.m. – 9 p.m. Parking is provided on-site.

No submissions received.

• SJMC-R-2021-01-18/31
  Moved By Councillor Skinner
  Seconded By Councillor Burton

  That Council approve the Non-Conforming Use application for a theatre rehearsal studio submitted by Terra Bruce Productions Inc. for 27 Mayor Avenue, subject to meeting all applicable requirements.

  
  
  
  MOTION CARRIED

1.

Permits List for the week of January 18, 2021

6.3

4329 Trans Canada Highway - Forestry (F) Zone - Ward 5

A Discretionary Use Application has been submitted requesting permission to use a parcel of land at 4329 Trans Canada Highway near Pasture Land Road as a quarry for Mineral Workings Use.

The proposed 1.81 hectares of Crown Land will be used for quarrying Borrow Material, Gravel, Rock, Sand, Stockpiled Material and Aggregate, which involves drilling, blasting, and crushing.

Six (6) submissions received.

Deferred from the December 7, 2020 Regular Meeting. 

• SJMC-R-2021-01-18/32
  Moved By Councillor Burton
  Seconded By Councillor Collins

  That Council approve the Discretionary Use application to use a parcel of land at 4329 Trans Canada Highway near Pasture Land Road as a quarry for Mineral Workings Use, subject to meeting all applicable requirements.

  
  
  
  MOTION CARRIED

7.

COMMITTEE REPORTS

7.1

Development Committee Report

1.

Parking Relief for Change of Non-Conforming Use -10 Hunt’s Lane - DEV2000181

• SJMC-R-2021-01-18/33
  Moved By Councillor Burton
  Seconded By Councillor Froude

  That Council approve parking relief for 5 parking spaces for the proposed Eating Establishment (Takeout) at 10 Hunt’s Lane subject to meeting all applicable regulatory requirements.

  
  
  
  MOTION CARRIED

2.

Set the Parking Requirement for Change of Non-Conforming Use - 27 Mayor Avenue - DEV200189

• SJMC-R-2021-01-18/34
  Moved By Councillor Burton
  Seconded By Councillor Skinner

  That Council set the parking requirement at 12 parking spaces for the proposed theatre rehearsal studio at 27 Mayor Avenue subject to meeting all applicable regulatory requirements.
  

  
  
  
  MOTION CARRIED

8.

DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 

8.1

Development Permits List for the Period January 7 - 13, 2021

Council considered the above noted Development Permits List for information. 

9.

BUILDING PERMITS LIST (FOR INFORMATION ONLY)

9.1

Building Permits List for the Period January 7 - 13, 2021

Council considered the above noted Building Permits List for information. 

10.

REQUISITIONS, PAYROLLS AND ACCOUNTS

10.1

Weekly Payment Vouchers for the Week Ending January 13, 2021

• SJMC-R-2021-01-18/35
  Moved By Councillor Stapleton
  Seconded By Councillor Hanlon

  That Council approve the Weekly Payment Vouchers for the week ending January 13, 2021 in the amount of $4,230,128.89.

  
  
  
  MOTION CARRIED

11.

TENDERS/RFPS

11.1

2020192 – Boom Truck

• SJMC-R-2021-01-18/36
  Moved By Councillor Hickman
  Seconded By Councillor Hanlon

  That Council award open call 2020192 – Boom Truck to the lowest bidder meeting specification, MacFarlands Industrial, as per the Public Procurement Act, for $223,554.25, including HST.

  The City reserves the right to order one (1) additional unit within one (1) year of award.

  
  
  
  MOTION CARRIED

11.2

Annual Software Maintenance Renewal

• SJMC-R-2021-01-18/37
  Moved By Councillor Skinner
  Seconded By Councillor Hanlon

  That Council award the annual software maintenance renewal to Harris Govern, sole source provider, in the amount of $180,776.77, HST included, as per the Public Procurement Act.

  
  
  
  MOTION CARRIED

11.3

2020160 - VMI for Fleet Maintenance Consumable Items

• SJMC-R-2021-01-18/38
  Moved By Councillor Skinner
  Seconded By Councillor Collins

  That Council award this open call, 2020160 - VMI for Fleet Maintenance Consumable items, in whole, to the lowest qualified bidder meeting the specifications, MSC INDUSTRIAL SUPPLY ULC for $61,938.00 (including HST), as per the Public Procurement Act. There is a price escalation allowance which is up to a maximum of the appropriate CPI index for years 3 and beyond.

  
  
  
  MOTION CARRIED

12.

NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS

13.

OTHER BUSINESS

13.1

Appointment – Bike St. John’s Advisory Committee – Younger Generation Cyclist

• SJMC-R-2021-01-18/39
  Moved By Councillor Froude
  Seconded By Councillor Hickman

  That Council appoint Alida Zedel to the Bike St. John’s Advisory Committee.

  
  
  
  MOTION CARRIED

13.2

SERC – Noise Bylaw Extension

• SJMC-R-2021-01-18/40
  Moved By Councillor Skinner
  Seconded By Councillor Hanlon

  That Council approve the requested noise bylaw extension for Hudson and Rex film shoot.

  
  

  For (10)

  Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner

  
  
  
  MOTION CARRIED (10 to 0)

13.3

Council Lead(s) – Councillor Lane’s Resignation

• SJMC-R-2021-01-18/41
  Moved By Councillor Stapleton
  Seconded By Councillor Froude

  That Council appoint the following members to lead the portfolios currently without representation due to the resignation of former Councillor at Large, Dave Lane:

  1. Finance and Administration – Councillor Shawn Skinner
  2. Bike St. John’s Advisory Committee – Councillor Ian Froude
  3. Business Support Initiative – Councillor Debbie Hanlon
  4. Water Street Infrastructure Project Liaison – Councillor Debbie Hanlon
  5. Transportation and Regulatory Services & Sustainability – Councillor Ian Froude
  6. Public Works – Councillor Sandy Hickman

  
  

  For (10)

  Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Korab, Councillor Froude, Councillor Collins, and Councillor Skinner

  
  
  
  MOTION CARRIED (10 to 0)

14.

ACTION ITEMS RAISED BY COUNCIL

Councillor Collins requested that the flashing lights installed on snowplows are repaired. 

15.

ADJOURNMENT

There being no further business, the meeting adjourned at 3:25 pm.