That Council select Option 2 as outlined in the above cited decision note and as follows:
Option 2 - Base Technical Requirements with Specified Aesthetic Design - Tender
Issue a tender that outlines base technical requirements to meet specifications for new lighting in the square that also includes specific decorative aesthetic requirements. This approach could specify the aesthetic design of the lighting fixtures as an additional requirement. To do this, a clear description regarding the acceptable design is required as a tender for this lighting must be prescriptive.
There may be an opportunity to consider Churchill Square as part of the City's upcoming review of the most suitable option for decorative lighting aesthetics for the Downtown. The working group exploring the decorative design could include representation from Churchill Square stakeholders and the criteria developed could be used for lighting upgrades in these areas. However, street lighting requirements in the Downtown differ from the parking lot lighting requirements of Churchill Square. This would need to be considered so that recommended design aesthetics could be applicable or adaptable to suit both a street and a parking lot setting.
This process would require coordination between area stakeholders and could also include an opportunity for Council review engagement on the selected design criteria before it is included in an issued tender.
Advantages of this approach:
- Improved lighting levels in Churchill Square
- Improved aesthetic appeal
- Opportunity to choose decorative lighting criteria that incorporates new poles to provide space for banners or other design elements
- Potential for consistency between decorative lighting aesthetic in areas of the City
- Opportunity to review and engage on the selected lighting aesthetic design criteria
Disadvantages of this approach:
- Significantly increased cost
- Longer timelines for planning, review and implementation
- Greater construction impacts to existing infrastructure
- Potential impacts to maintenance/snow clearing operations
- Possible loss of a few parking spaces to accommodate new poles for light fixtures