Minutes of Regular Meeting - City CouncilCouncil Chamber, 4th Floor, City HallTuesday, September 08, 2020 at 3:00 P.m. - 5:00 P.m.4th Floor City HallPresent:Mayor Danny BreenDeputy Mayor Sheilagh O'LearyCouncillor Maggie BurtonCouncillor Dave LaneCouncillor Sandy HickmanCouncillor Debbie HanlonCouncillor Deanne StapletonCouncillor Jamie KorabCouncillor Ian FroudeCouncillor Wally CollinsStaff:Kevin Breen, City ManagerDerek Coffey, Deputy City Manager of Finance & AdministrationTanya Haywood, Deputy City Manager of Community ServicesJason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory ServicesElaine Henley, City ClerkKen O'Brien, Chief Municipal PlannerShanna Fitzgerald, Legislative AssistantLand Acknowledgement The following statement was read into the record: “We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”1.CALL TO ORDER 2.PROCLAMATIONS/PRESENTATIONS 3.APPROVAL OF THE AGENDA 3.1Adoption of Agenda SJMC-R-2020-09-08/436Moved ByCouncillor KorabSeconded ByCouncillor StapletonThat the Agenda be adopted as presented.MOTION CARRIED (10 to 0)4.ADOPTION OF THE MINUTES 4.1Adoption of Minutes - August 31, 2020 1.Post-Meeting Minutes - RCM_Aug31_2020 - English.pdfSJMC-R-2020-09-08/437Moved ByCouncillor HickmanSeconded ByCouncillor CollinsThat the minutes of the Regular meeting held on August 31, 2020 be adopted as presented.MOTION CARRIED (10 to 0)5.BUSINESS ARISING FROM THE MINUTES 6.NOTICES PUBLISHED 7.COMMITTEE REPORTS 7.1Development Committee Report 1.Request for Accessory Building in the Wetland Buffer - 62 Old Bay Bulls Road - INT2000080 1.Development Committee - Request for Accessory Building in the Wetland Buffer - 62 Old Bay Bulls Road - INT2000080.pdf2.62 OLD BAY BULLS ROAD Aerial Wetland Buffer.pdfSJMC-R-2020-09-08/438Moved ByCouncillor BurtonSeconded ByCouncillor CollinsThat Council approve the proposed 89sqm Accessory Building at 62 Old Bay Bulls Road in accordance with St. John’s Development Regulations Section 11.2.4(2) and the applicable Accessory Building regulations under Section 8.3.6.MOTION CARRIED (10 to 0)8.DEVELOPMENT PERMITS LIST (FOR INFORMATION ONLY) 8.1Development Permits List for the Period of August 27, 2020 to September 3, 2020 1.1 WEEKLY PERMITS LIST.pdf9.BUILDING PERMITS LIST 9.1Building Permits List for the Period of August 27 to September 2, 2020 1.Permits List September 3.pdfSJMC-R-2020-09-08/439Moved ByCouncillor BurtonSeconded ByCouncillor HanlonThat Council approve the Building Permits List for the period of August 27 to September 2, 2020.MOTION CARRIED (10 to 0)10.REQUISITIONS, PAYROLLS AND ACCOUNTS 10.1Weekly Payment Vouchers for the Week Ending September 2, 2020 1.Council List Week Ending September 2, 2020.pdfSJMC-R-2020-09-08/440Moved ByCouncillor LaneSeconded ByCouncillor FroudeThat Council approve the Weekly Payment Vouchers for the week ending September 2, 2020 in the amount of $5,990,306.84.MOTION CARRIED (10 to 0)11.TENDERS/RFPS 11.12020129 - Victoria Park Playground Phase 3 1.2020129 - Victoria Park Playground Phase 3.pdf2.e-Poll results Victoria Park Playground Phase 3.pdfRatification of E-PollSJMC-R-2020-09-08/441Moved ByCouncillor FroudeSeconded ByCouncillor HanlonThat Council ratify an e-poll approving the award of open call to the lowest bidder meeting specifications Coastline Specialties Ltd. for the sum of $234,347.00 (HST included) as per the Public Procurement Act.MOTION CARRIED (10 to 0)11.22020133 - Parks Signage 1.2020133 - Parks Signage.pdf2.2020133 - Parks Signage Bid Submissions.pdfSJMC-R-2020-09-08/442Moved ByCouncillor FroudeSeconded ByCouncillor HanlonThat Council award this open call to the lowest bidder that meets specifications, The Vinyl Frontier Signs Graphics & Vehicle Lettering, for $48,938.83 (HST Included) as per the Public Procurement Act.MOTION CARRIED (10 to 0)11.32020137 - Ball Field Clay Products 1.2020137 - Ball Field Clay Products.pdfSJMC-R-2020-09-08/443Moved ByCouncillor FroudeSeconded ByCouncillor KorabThat Council award this open call to the lowest bidder that meets specifications, Coastline Specialties Ltd. for $50,270.71, as per the Public Procurement Act. MOTION CARRIED (10 to 0)12.NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS 13.OTHER BUSINESS 13.1Council Appointment – St. John’s Transportation Commission 1.Council Appointment - St. John's Transportation Commission.pdfSJMC-R-2020-09-08/444Moved ByCouncillor FroudeSeconded ByCouncillor CollinsThat Council appoint Councillor Debbie Hanlon to the St. John’s Transportation Commission to replace former Councillor Hope Jamieson. MOTION CARRIED (9 to 0)13.2Go-Round Councillor Froude requested that an item deferred from April 2018 regarding the Great Eastern Avenue pilot project be discussed at a future meeting of Council. Deputy Mayor O'Leary and Councillor Stapleton requested that the Inclusion Advisory Committee review the Downtown Pedestrian Mall.14.ADJOURNMENT There being no further business, the meeting adjourned at 3:24 pm.No Item Selected This item has no attachments1.2020129 - Victoria Park Playground Phase 3.pdf2.e-Poll results Victoria Park Playground Phase 3.pdf1.2020133 - Parks Signage.pdf2.2020133 - Parks Signage Bid Submissions.pdf1.2020137 - Ball Field Clay Products.pdf1.Council List Week Ending September 2, 2020.pdf1.Permits List September 3.pdf1.Council Appointment - St. John's Transportation Commission.pdf1.1 WEEKLY PERMITS LIST.pdf1.Development Committee - Request for Accessory Building in the Wetland Buffer - 62 Old Bay Bulls Road - INT2000080.pdf2.62 OLD BAY BULLS ROAD Aerial Wetland Buffer.pdf1.Post-Meeting Minutes - RCM_Aug31_2020 - English.pdf