Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

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4th Floor City Hall
Present:
  • Mayor Danny Breen
  • Deputy Mayor Sheilagh O'Leary
  • Councillor Maggie Burton
  • Councillor Dave Lane
  • Councillor Sandy Hickman
  • Councillor Debbie Hanlon
  • Councillor Deanne Stapleton
  • Councillor Hope Jamieson
  • Councillor Jamie Korab
  • Councillor Ian Froude
  • Councillor Wally Collins
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance & Administration
  • Tanya Haywood, Deputy City Manager of Community Services
  • Jason Sinyard, Deputy City Manager of Planning, Engineering & Regulatory Services
  • Lynnann Winsor, Deputy City Manager of Public Works
  • Cheryl Mullett, City Solicitor
  • Elaine Henley, City Clerk
  • Ken O'Brien, Chief Municipal Planner
  • Maureen Harvey, Legislative Assistant
  • Susan Bonnell, Manager - Communications & Office Services

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”


  • SJMC-2020-04-13/177
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Stapleton

    That the Agenda be adopted as presented.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/178
    Moved ByCouncillor Froude
    Seconded ByCouncillor Korab

    That the minutes of the Regular Council Meeting held on March 30, 2020 be adopted as presented.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/179
    Moved ByCouncillor Burton
    Seconded ByCouncillor Hanlon

    That Council include maintenance of existing wrought iron fences as part of the Heritage Conservation Grant which could issue a grant of 25% of the material and labour costs to a maximum of $5,000 per building, per calendar year.

    Further, that Council limit the Heritage Conservation Grant to wrought iron fences abutting a public street.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/180
    Moved ByCouncillor Burton
    Seconded ByCouncillor Lane

    That Council designate the Cantilever Pedestrian Bridge in Bowring Park as a Heritage Structure and direct Legal to prepare a Designation By-law for consideration.

    Further, that once municipally designated, Council direct staff to apply for Provincial heritage designation.

    Further, that staff seek the advice of a qualified restoration professional prior to proceeding with repairs to the Cantilever Pedestrian Bridge.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/181
    Moved ByCouncillor Burton
    Seconded ByCouncillor Hanlon

    That Council approve the Building Permits List for the week ending April 8, 2020

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/182
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hickman

    That Council approve the weekly payment vouchers for the week ending April 1, 2020 in the amount of $2,131.339.31.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/183
    Moved ByCouncillor Stapleton
    Seconded ByCouncillor Collins

    That Council approve the weekly payment vouchers for the week ending April 8, 2020 in the amount of $2,352,304.53.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/184
    Moved ByCouncillor Froude
    Seconded ByCouncillor Jamieson

    That Council award open call 2020032 – Standard Duty Trucks to the lowest bidder meeting specification, Cabot Ford Lincoln Sales Limited, as per the Public Procurement Act, for $174,437.66 (HST included). The City reserves the right to order an additional 1 or 2 units within 6 months of award of tender at the same tendered price.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/185
    Moved ByCouncillor Froude
    Seconded ByCouncillor Collins

    That Council award Open Call 2020024 to Fairview Investments Limited in the amount of ($4,546,486.57) the lowest qualified bidder meeting specifications as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/186
    Moved ByCouncillor Froude
    Seconded ByDeputy Mayor O'Leary

    That Council award Open Call 2020037 Hebron Way Extension & Majors Path Upgrading to Pyramid Construction for the sum of ($4,122,025.50) the lowest bidder meeting specifications as per the Public Procurement Act.

    For (11)Mayor Breen, Deputy Mayor O'Leary, Councillor Burton, Councillor Lane, Councillor Hickman, Councillor Hanlon, Councillor Stapleton, Councillor Jamieson, Councillor Korab, Councillor Froude, and Councillor Collins
    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/187
    Moved ByCouncillor Lane
    Seconded ByDeputy Mayor O'Leary

    That Council award the contract for the emergency supply of laptop computers to Brunnet Inc. in the amount of $120,153.65 (HST excluded). Given the current Covid Pandemic the current contractor could not supply within the time required.

     

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/188
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hanlon

    That Council award open call 2019217 – Supply and Delivery of Safety Supplies to the lowest qualified bidders meeting specifications for each section of the Supply and Delivery of Safety Supplies, as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/189
    Moved ByCouncillor Froude
    Seconded ByCouncillor Lane

    THAT Council award to the lowest bidder JAT Excavation for $147,997.50 HST included, as per the Public Procurement Act.

    MOTION CARRIED (11 to 0)

Council reviewed the information related to travel for the fourth quarter of 2019.

  • SJMC-2020-04-13/190
    Moved ByCouncillor Lane
    Seconded ByDeputy Mayor O'Leary

    THAT Council write off the uncollectable amount of $149,526.32 left owing from previous tenants up to and including 2018. This will have minimal budgetary impact as these amounts have been included in previous years provisions for uncollectable amounts.

    MOTION CARRIED (11 to 0)

Deputy Mayor O'Leary elaborated on a report that notes that End Homelessness St. John's has reported that during the past year EHSJ has been undergoing a transition from being under the umbrella of the City of St. John’s into a standalone nonprofit organization. Several key steps have taken place to enable this change:

- In 2019, EHSJ secured status as a registered corporation in Newfoundland and Labrador
- EHSJ (via the City of St. John’s) engaged a new Executive Director position, hired in March 2019, to support the transition and lead the new nonprofit organization
- An independent board of directors was created for governance purposes (announced January 2019), and a new Community Advisory Board (CAB) formed of community members was appointed for advisory purposes (announced August 2019)
- While the City of St. John’s will retain Community Entity status for 2019-2020, with the support of the community and the City of St. John’s, EHSJ has applied for this status from 2020-2021 onward.
- Office space was secured, the City of St. John’s will provide EHSJ in kind space at the St. John’s Recreation Centre, 25 Buckmasters Circle.
- A Memorandum of Understanding was signed between the CSJ and EHSJ in January 2020 outlining financial matters until federal funds are expended.

As of April 1st, 2020, the transition of EHSJ into a standalone nonprofit organization has formally taken effect. Moving forward, the City’s partnership with End Homelessness St. John’s will be defined by the City’s Affordable Housing Strategy.

 

  • SJMC-2020-04-13/191
    Moved ByDeputy Mayor O'Leary
    Seconded ByCouncillor Jamieson

    That Council enhance the link between homelessness and affordable housing initiatives following the departure of EHSJ from the City. To do so, an appendix will be added to the Affordable Housing Strategy and the Affordable Housing purpose statement in its Terms of Reference which will change to reflect an expanded scope.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/192
    Moved ByCouncillor Burton
    Seconded ByCouncillor Hanlon

    That Council approve the window and door replacements at 68 Queen’s Road (Cathedral Parish Hall Residence), as proposed.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/193
    Moved ByCouncillor Lane
    Seconded ByCouncillor Hanlon

    That Council grant the Contractor of Phase 3 Water Street Infrastructure Improvement Project permission to work outside the City’s noise bylaw hours, allowing the Contractor to work between 11:00pm and 7:00am for the Water Street Infrastructure Improvements project – Phase 3. This work is anticipated to be sporadic, and therefore public notifications will be provided through the City’s website prior to any overnight work taking place.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/194
    Moved ByCouncillor Burton
    Seconded ByCouncillor Lane

    That Council approve the change of the application deadline for the Heritage Financial Incentives Program from May 1 to September 1, 2020, for this year only.

    MOTION CARRIED (11 to 0)
  • SJMC-2020-04-13/195
    Moved ByCouncillor Hanlon
    Seconded ByCouncillor Lane

    That Council grant the Demolition Order of 118 Ennis Avenue as the building is in a state of disrepair and is creating a potential safety concern.

    MOTION CARRIED (11 to 0)

Councillor Hickman presented information regarding the pedestrian movement during the current Covid 19 Pandemic and sought Council approval for changes. 

Consideration was given to the potential for street reconfiguration and signal timing adjustments. A document explaining the rationale for the changes can be found in the agenda. 

  • SJMC-2020-04-13/196
    Moved ByCouncillor Hickman
    Seconded ByCouncillor Burton

    That in light of the current COVID 19 Pandemic, Council approve the signal timing adjustments to improve the safety of pedestrian movement within the City.  Further that staff undertake public consultation to determine whether street alignment adjustments are required. 

     

    MOTION CARRIED (11 to 0)

13.10

Deputy Mayor O'Leary requested the following:

a. that given Council's decision to lift the ban on massage parlours, that the Mayor write the Province requesting enhanced control measures to ensure the safety of those in the industry. 

b. that staff consider options for the collection of litter from residents who are attempting to undertake spring cleanup throughout the City.

There being no further business, the meeting adjourned at 4:40 pm.

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