Minutes of Regular Meeting - City Council

Council Chamber, 4th Floor, City Hall

Monday, November 02, 2020 at 3:00 P.m. - 6:00 P.m.

4th Floor City Hall

Present:

• Mayor Danny Breen
• Deputy Mayor Sheilagh O'Leary
• Councillor Maggie Burton
• Councillor Dave Lane
• Councillor Sandy Hickman
• Councillor Debbie Hanlon
• Councillor Deanne Stapleton
• Councillor Jamie Korab
• Councillor Ian Froude
• Councillor Wally Collins
• Councillor Shawn Skinner

Staff:

• Kevin Breen, City Manager
• Derek Coffey, Deputy City Manager of Finance & Administration
• Tanya Haywood, Deputy City Manager of Community Services
• Lynnann Winsor, Deputy City Manager of Public Works
• Cheryl Mullett, City Solicitor
• Elaine Henley, City Clerk
• Ken O'Brien, Chief Municipal Planner
• Shanna Fitzgerald, Legislative Assistant
• Kelly Maguire, Public Relations & Marketing Officer

​​Land Acknowledgement

The following statement was read into the record:

“We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”

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1.

CALL TO ORDER

2.

PROCLAMATIONS/PRESENTATIONS

2.1

World Town Planning Day - November 8, 2020

Ken O'Brien, Municipal Planner was in attendance for the proclamation for World Town Planning Day. 

3.

APPROVAL OF THE AGENDA

3.1

Adoption of Agenda

• SJMC-R-2020-11-02/553
  Moved By Councillor Lane
  Seconded By Councillor Skinner

  That the agenda be adopted as presented.

  
  
  
  MOTION CARRIED (11 to 0)

4.

ADOPTION OF THE MINUTES

4.1

Adoption of Minutes - October 26, 2020

• SJMC-R-2020-11-02/554
  Moved By Councillor Hanlon
  Seconded By Councillor Stapleton

  That the minutes of the Regular meeting held October 26, 2020 be adopted as presented.

  
  
  
  MOTION CARRIED (11 to 0)

5.

BUSINESS ARISING FROM THE MINUTES

5.1

Notices Published - Trans-Canada Highway

A Discretionary Use Application has been submitted by Coady Construction & Excavating Limited requesting permissions to develop a Mineral Workings Quarry for 40 hectares of land off the Trans-Canada Highway (1.9km East of Foxtrap Access Road/TCH Interchange on North side of TCH).

The proposed quarry will be used for the production and removal of aggregate material for construction purposes.

No submissions received.

This matter had been referred from the October 26th Regular Meeting of Council to ensure that consultation had taken place with the municipalities in close proximity to the proposed development.

 

Deputy Mayor O'Leary reported that going forward the Northeast Avalon Joint Council will be notified when these applications are advertised.

• SJMC-R-2020-11-02/555
  Moved By Councillor Burton
  Seconded By Councillor Collins

  That the Discretionary Use Application submitted by Coady Construction & Excavating Limited requesting permissions to develop a Mineral Workings Quarry for 40 hectares of land off the Trans-Canada Highway (1.9km East of Foxtrap Access Road/TCH Interchange on North side of TCH) be approved subject to all applicable requirements.

  
  
  
  MOTION CARRIED (11 to 0)

6.

NOTICES PUBLISHED

6.1

11 Elliot Chafe’s Lane - Rural (R) Zone - Ward 5

A Non-Conforming Use application has been submitted requesting permission to reconstruct the Dwelling at 11 Elliot Chafe’s Lane.

The existing Dwelling has a Floor Area of 80m² and is proposed to be reconstructed with a Total Floor Area of 108 m².

1 submission received

• SJMC-R-2020-11-02/556
  Moved By Councillor Collins
  Seconded By Councillor Hickman

  That Council approve the application to reconstruct the Dwelling at 11 Elliot Chafe’s Lane, subject to meeting all applicable requirements. 

  
  
  
  MOTION CARRIED (11 to 0)

7.

COMMITTEE REPORTS

7.1

Development Committee Report

1.

Request to set the Building Line and Building Location - 92 LeMarchant Road - SUB2000040

• SJMC-R-2020-11-02/557
  Moved By Councillor Burton
  Seconded By Councillor Lane

  That Council approve a 0 metre Building Line and a 6 metre Building location setback for each of the proposed Lots at 92 LeMarchant Road.

  
  
  
  MOTION CARRIED (11 to 0)

2.

Request to set parking for proposed Fitness Facility - 25 White Rose Drive - INT2000100

• SJMC-R-2020-11-02/558
  Moved By Councillor Burton
  Seconded By Councillor Stapleton

  That Council set the parking requirement at 22 parking spaces for the proposed Fitness Facility at 25 White Rose Drive.

  
  
  
  MOTION CARRIED (11 to 0)

3.

Request for an Accessory Building in the Rural Zone - 467 Thorburn Road - INT2000101

• SJMC-R-2020-11-02/559
  Moved By Councillor Burton
  Seconded By Councillor Hanlon

  That Council approve the construction of a 15.6m² Accessory Building at 467 Thorburn Road.

  
  
  
  MOTION CARRIED (11 to 0)

4.

Notice of Motion - Heritage Designation By-Law - 50 Bonaventure Avenue

Notice of Motion to adopt the Heritage Designation By-Law for 50 Bonaventure Avenue

8.

DEVELOPMENT PERMITS LIST  (FOR INFORMATION ONLY) 

9.

BUILDING PERMITS LIST (FOR INFORMATION ONLY)

9.1

Building Permits List for the Week Ending October 28, 2020

Council considered the above noted for information. 

10.

REQUISITIONS, PAYROLLS AND ACCOUNTS

10.1

Weekly Payment Vouchers for the Week Ending October 28, 2020

• SJMC-R-2020-11-02/560
  Moved By Councillor Hanlon
  Seconded By Councillor Hickman

  That Council approve the Weekly Payment Vouchers for the week ending October 28, 2020 in the amount of $6,441,102.23.

  
  
  
  MOTION CARRIED (11 to 0)

11.

TENDERS/RFPS

11.1

2020143 - Goulds Sidewalk Snow Clearing and Ice Control

• SJMC-R-2020-11-02/561
  Moved By Councillor Froude
  Seconded By Councillor Collins

  That Council award this open call to the lowest bidder that meets specifications, Arc Ent Ltd., for $70,723.85 a year (HST Incl.), as per the Public Procurement Act.

  
  
  
  MOTION CARRIED (11 to 0)

11.2

2020063 - Fleet Tracking and Management

• SJMC-R-2020-11-02/562
  Moved By Councillor Froude
  Seconded By Councillor Skinner

  That Council award to the sole bidder meeting the minimum thresholds set out in the Request for Proposals, Bell Mobility for $1,144,643.84.

  
  
  
  MOTION CARRIED

11.3

2020150 - Public Engagement & Design Services for Kelly's Brook Trail

Deputy Mayor O'Leary expressed concern about engagement with seniors for this proposal. Councillor Lane advised that this project will be reviewed by the City advisory committees and residents neighboring the trail will be informed.

• SJMC-R-2020-11-02/563
  Moved By Councillor Lane
  Seconded By Councillor Froude

  That Council award the contract for public engagement and design services to Stantec Consulting for $259,000.00, including the option for staff to request completion of the provisional items included in this RFP as deemed necessary.

  
  
  
  MOTION CARRIED (11 to 0)

12.

NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS

12.1

Notice of Motion - Heritage Designation By-Law - 50 Bonaventure Avenue

Councillor Burton presented the following Notice of Motion to adopt the Heritage Designation By-Law for 50 Bonaventure Avenue:

TAKE NOTICE that I will at the next regular meeting of the St. John’s Municipal Council move a motion to adopt a Heritage Designation By-Law for the following property so as to have the structure situated on this property designated as a Heritage Building:

• 50 Bonaventure Avenue (PID #7887)

DATED at St. John’s, NL this 2 day of November 2020.

____________________________

Councillor Maggie Burton 

13.

OTHER BUSINESS

13.1

Transfer of Funds for Fleet Tracking and Management System

• SJMC-R-2020-11-02/564
  Moved By Councillor Froude
  Seconded By Councillor Lane

  That Council approve the transfer of funds of $326,670.54 from Capital Out of Revenue allocated to the Snow Disposal Site Renovations to the City’s Fleet Tracking Budget.

  
  
  
  MOTION CARRIED (11 to 0)

13.2

Mobile Sign Approval

Council was advised that according to the sign by-law, the sign request is required to be renewed after 60 days.

Councillor Froude requested that utilization of that space be reviewed through the process of the Reimagine Churchill Square Project. An update on the status of that project will be provided to Council.

• SJMC-R-2020-11-02/565
  Moved By Councillor Froude
  Seconded By Deputy Mayor O'Leary

  That Council approve the request and grant permission for the placement of the mobile sign as submitted.

  
  
  
  MOTION CARRIED (11 to 0)

13.3

Road Closure – RCA Theatre Company

• SJMC-R-2020-11-02/566
  Moved By Councillor Hanlon
  Seconded By Councillor Burton

  That Council approve the requested road closure for RCA Theatre Company’s presentation of “Lynn Panting Dance’s PURSUIT”.

  
  
  
  MOTION CARRIED (11 to 0)

13.4

Temporary Exemption to the St. John’s Noise By-Law

• SJMC-R-2020-11-02/567
  Moved By Councillor Stapleton
  Seconded By Councillor Hanlon

  That Council permit the temporary exemption to the St. John’s Noise By-Law from November 2020 and April 2021 between the hours of 11 p.m. to 7 a.m. subject to public notification prior to the work taking place.

  
  
  
  MOTION CARRIED (11 to 0)

13.5

Granting Freedom of the City – Rotary Clubs of St. John’s

• SJMC-R-2020-11-02/568
  Moved By Deputy Mayor O'Leary
  Seconded By Councillor Korab

  That Council approve conferring the Freedom of the City to the Rotary Clubs of St. John’s in 2021 in recognition of 100 years of dedicated service to our city.

  
  
  
  MOTION CARRIED (11 to 0)

14.

ADJOURNMENT

There being no further business, the meeting adjourned at 4:14 pm.