Minutes of Audit and Accountability Standing Committee

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Conference Room A, 4th Floor City Hall
Present:
  • Boyd Chislett, Citizen Representative - Chair
  • Mayor Danny Breen
  • Councillor Deanne Stapleton
Staff:
  • Kevin Breen, City Manager
  • Derek Coffey, Deputy City Manager of Finance and Administration
  • Sean Janes, City Internal Auditor
  • Tanya Haywood, Deputy City Manager Community Services
  • Sean McGrath, Senior Internal Auditor
  • Shanna Fitzgerald, Legislative Assistant
  • Shelley Traverse, Manager of Financial Services
Others:
  • Adam Fitzpatrick and Kelsie Montgomery of BDO Canada

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Adam Fitzpatrick and Kelsie Montgomery of BDO Canada were in attendance to present the audit planning report. They provided a snapshot summary and outlined the audit plan. The following was noted:

  • BDO's overall audit strategy involves extensive partner and manager involvement in all aspects of the planning and execution of the audit and is based on their overall understanding of the City. They will perform a risk-based audit which allows focus of audit effort on higher risk areas and other areas of concern for management and the City Council.
  • The practice of testing controls in the Fall can improve efficiency. Testing controls will be reviewed by BDO.
  • Moved ByDeanne Stapleton
    Seconded ByDanny Breen

    That the agenda be adopted as presented.

    MOTION CARRIED
  • Moved ByDanny Breen
    Seconded ByDeanne Stapleton

    That the minutes of November 5, 2019 be adopted as presented.

    MOTION CARRIED

The City Internal Auditor outlined the three-year audit plan. It was noted that Continuous Improvement are reviewing permitting processes.

  • Moved ByDeanne Stapleton
    Seconded ByDanny Breen

    That the three-year audit plan be approved.

    MOTION CARRIED
  • Moved ByDeanne Stapleton
    Seconded ByDanny Breen

    That the travel request for the City Internal Auditor to attend the IIA Canada National Conference in Calgary, Alberta from September 13-16, 2020 be approved.

    MOTION CARRIED

The above noted was considered for information.

7.1
St. John’s Sports & Entertainment Investigation into Float Discrepancy Follow-up Report
 

7.2
Citizen Service Centre – Cash Handling Follow-up Summary Report
 

There being no further business, the meeting adjourned at 1:43 pm.