Minutes of Regular Meeting - City CouncilCouncil Chamber, 4th Floor, City HallMeeting #:Date:Monday, December 16, 2019 at 4:30 P.m. - 6:30 P.m.Location:4th Floor City HallPresent:Mayor Danny BreenDeputy Mayor Sheilagh O'LearyCouncillor Maggie BurtonCouncillor Dave LaneCouncillor Sandy HickmanCouncillor Debbie HanlonCouncillor Deanne StapletonCouncillor Hope JamiesonCouncillor Jamie KorabCouncillor Ian FroudeCouncillor Wally CollinsStaff:Kevin Breen, City ManagerDerek Coffey, Deputy City Manager of Finance & AdministrationTanya Haywood, Deputy City Manager of Community ServicesLynnann Winsor, Deputy City Manager of Public WorksCheryl Mullett, City SolicitorElaine Henley, City ClerkKen O'Brien, Chief Municipal PlannerSusan Bonnell, Manager - Communications & Office ServicesLand Acknowledgement The following statement was read into the record: “We respectfully acknowledge the Province of Newfoundland & Labrador, of which the City of St. John’s is the capital City, as the ancestral homelands of the Beothuk. Today, these lands are home to a diverse population of indigenous and other peoples. We would also like to acknowledge with respect the diverse histories and cultures of the Mi’kmaq, Innu, Inuit, and Southern Inuit of this Province.”1.CALL TO ORDER 2.PROCLAMATIONS/PRESENTATIONS 2.1Global Covenant of Mayors for Climate & Energy 1.Proclamation - Global Covenant for Council Dec 16 2019 (002).pdf3.APPROVAL OF THE AGENDA 3.1Adoption of Agenda SJMC-R-2019-12-16/569Moved ByCouncillor CollinsSeconded ByCouncillor StapletonThat the Agenda be adopted as presented.MOTION CARRIED (11 to 0)4.ADOPTION OF THE MINUTES 4.1Adoption of the Minutes of December 9, 2019 1.Post-Meeting Minutes - RCM_Dec09_2019 - English.pdfSJMC-R-2019-12-16/570Moved ByCouncillor HanlonSeconded ByCouncillor JamiesonThat the minutes of December 9, 2019 be adopted as presented.MOTION CARRIED (11 to 0)5.BUSINESS ARISING FROM THE MINUTES 6.NOTICES PUBLISHED 1.Notices Published - December 16 2019.pdf6.12540 Trans-Canada Hwy - Open Space Reserve (OR) Zone - Ward 5 ApplicationA Discretionary Use application has been submitted by Newfoundland Power Inc. requesting to use 2540 Trans-Canada Highway for a Public Utility distribution line. DescriptionThe distribution line will be used to accommodate load growth for the Galway development. No submissions.SJMC-R-2019-12-16/571Moved ByCouncillor CollinsSeconded ByCouncillor LaneThat Council approve the application subject to all applicable City requirements.MOTION CARRIED (11 to 0)6.240 Incinerator Rd. - Rural/Mineral Workings (R/MW) Zones - Ward 5 ApplicationA Discretionary Use application has been submitted to the City of St. John's by Eastlink seeking approval to install an antenna and add a new 5m2 equipment shelter at the base of an existing tower at 40 Incinerator Road. DescriptionIn accordance with the City of St. John’s Siting Protocol for Wireless Facilities, the City of St. John's hereby notifies property owners in the vicinity of 40 Incinerator Road of Eastlink’s intention to install an antenna system consisting of: Three (3) A704516R0 antennas and three (3) Remote Radio Units. All sectors will be installed on the existing tower and installed at an elevation of 54.2m.A 2.032m x 2.438m prefabricated equipment shelter to be installed on North side of building. No submissions.SJMC-R-2019-12-16/572Moved ByCouncillor CollinsSeconded ByCouncillor JamiesonThat Council approve the application subject to all applicable City requirements.MOTION CARRIED (11 to 0)7.COMMITTEE REPORTS 8.DEVELOPMENT PERMITS LIST (FOR INFORMATION ONLY) 8.1Development Permits List for the period December 5 - 11, 2019 1.Development Permits List for the period December 5 - 11, 2019.pdfCouncil considered for information the above noted.9.BUILDING PERMITS LIST 9.1Building Permits List for the period December 5 - 11, 2019 1.Building Permits List for the period December 5 - 11, 2019.pdfSJMC-R-2019-12-16/573Moved ByCouncillor JamiesonSeconded ByCouncillor StapletonThat Council approve the Building Permits List for the period December 5-11, 2019.MOTION CARRIED (11 to 0)10.REQUISITIONS, PAYROLLS AND ACCOUNTS 10.1Weekly Payment Vouchers for the Week Ending December 11, 2019 1.Weekly Payment Vouchers for the Week Ending December 11, 2019.pdfSJMC-R-2019-12-16/574Moved ByCouncillor HickmanSeconded ByCouncillor HanlonThat Council approve the Weekly Payment Vouchers for the week ending December 11, 2019 in the amount of $9,684,517.86.MOTION CARRIED (11 to 0)11.TENDERS/RFPS 11.1Departmental Approval Request - RFP #2019128 re: Engineering Consulting Services for the Assessment of a New Regional Water Source 1.RFP - Engineering Consulting Services for the Assessment of a New Regional Water Source.pdfSJMC-R-2019-12-16/575Moved ByCouncillor FroudeSeconded ByCouncillor LaneThat Council award this RFP to CBCL Limited in the amount of $400,016.00 (HST Included) based on an evaluation of the proposals by the City's evaluation team as per the Public Procurement Act. MOTION CARRIED (11 to 0)11.2Bid Approval Note - #2019031 Supply & Delivery of Two (2) Rescue Trucks 1.Bid Approval Note - 2019031 Supply Delivery of Two (2) Rescue Trucks.pdfSJMC-R-2019-12-16/576Moved ByCouncillor FroudeSeconded ByDeputy Mayor O'LearyThat Council award this open call to the lowest and only bidder meeting specification, Metalfab LTD. in the amount of $413,576.80 (HST included) as per the Public Procurement Act.MOTION CARRIED (11 to 0)11.3Bid Approval Note - #2019247 Supply, Install, Maintain and Remove Annuals 1.Bid Approval Note - 2019247 - Supply, Install, Maintain and Remove Annuals.pdfSJMC-R-2019-12-16/577Moved ByCouncillor FroudeSeconded ByCouncillor CollinsThat Council award this open call to the lowest bidder that meets specifications, Stanley Flowers Ltd., as per the Public Procurement Act, for $39,205.80 per year (HST incl.)MOTION CARRIED (11 to 0)12.NOTICES OF MOTION, RESOLUTIONS QUESTIONS AND PETITIONS 13.OTHER BUSINESS 13.1Decision Note dated December 12, 2019 re: Appointment – Board of Directors St. John’s Transportation Commission 1.St. John's Transportation Commission Board of Directors - Extension of Members.pdfSJMC-R-2019-12-16/578Moved ByCouncillor FroudeSeconded ByCouncillor CollinsThat Council approve the appointment of Kirsten Morry and Paul Walsh to the Board of Directors of the St. John’s Transportation Commission for an additional two-year term beginning January 15, 2020.MOTION CARRIED (11 to 0)14.ADJOURNMENT There being no further business, the meeting adjourned at 5:00 pm.No Item Selected This item has no attachments1.Post-Meeting Minutes - RCM_Dec09_2019 - English.pdf1.Proclamation - Global Covenant for Council Dec 16 2019 (002).pdf1.Development Permits List for the period December 5 - 11, 2019.pdf1.Building Permits List for the period December 5 - 11, 2019.pdf1.RFP - Engineering Consulting Services for the Assessment of a New Regional Water Source.pdf1.Bid Approval Note - 2019031 Supply Delivery of Two (2) Rescue Trucks.pdf1.Weekly Payment Vouchers for the Week Ending December 11, 2019.pdf1.Bid Approval Note - 2019247 - Supply, Install, Maintain and Remove Annuals.pdf1.Notices Published - December 16 2019.pdf1.St. John's Transportation Commission Board of Directors - Extension of Members.pdf